Self Help Africa NGO Office Assistant Jobs in Kenya

Self Help Africa NGO Office Assistant Jobs in Kenya


Job Purpose:

  • The job holder will be responsible and accountable for managing all administrative and finance related activities of the Kisumu office.

    Key Responsibilities:

    Administration

  • Organize for meetings in the office and those at conference facilities

  • Take minutes in working group meetings

  • Ensure the security of the office by being in charge of opening and closing of the office

  • Sourcing of quotations for Hotels, office items and other work related issues, as may be directed from time to time

  • Ensure that service rendered as appropriate and report on their status

  • Ensure that the office cleaning is done appropriately and on time

  • Ensure that the Monday staff refreshments are made available

  • Ensure that staff airtime is distributed on time to the respective staff

  • Maintain the office petty cash and account to Head office when it is utilised

  • Manage the use of office stationery

    Finance

  • Maintain the records of all office assets and inventory/supplies, and ensure that they are adequately secured and allocated as directed by the Office Manager.

  • Conduct a quarterly physical fixed assets verification on all assets held in the Kisumu office and prepare a report that should be submitted to the Office Manager

  • Assist the finance
    team with partner financial monitoring, when called upon to do so

  • Ensure that the payments to the various service providers are done on time; such as Internet, Utilities, Security, Newspapers, Rentokil and Rent

    Logistics

  • In liaison with the Administration & Logistics Officer, coordinate logistics for staff visiting the project(s)

  • Ensure secure and appropriate parking is secured for office vehicles

  • Any other duties as periodically assigned by the line manager.

    Qualifications and Experience: Essential

  • Certificate or Diploma in Business Administration or its equivalent from a recognized institution.

  • Proficiency in MS Word, Excel and Outlook.

  • 1 year proven experience in office management with an INGO.

  • Basic knowledge of financial processes / bookkeeping an added advantage.

    How to Apply:

  • Qualified candidates should send a completed application form by E-mail as follows: –

  • infokenya@selfhelpafrica.net .


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