Secretary to the Incident Manager at eHealth Africa Jobs in Nigeria

Secretary to the Incident Manager at eHealth Africa Jobs in Nigeria

eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities.

eHA’s technology works in low connectivity settings and uses data to drive decision-making by local governments and partner agencies to get optimum results.

We are recruiting to fill the position below:

Job Title:

  • Secretary to the Incident Manager
    Location:
  • Abuja
    Department:
  • Operations
    Employment Type:
  • Full-Time National Employee

    Purpose of the Position

    The Secretary will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

    S/he will assist colleagues and executives by supporting them with planning and distributing information.

    S/he will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

    Responsibilities

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:
  • Work with the National Incident Manager by answering phone calls and redirect them when necessary
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  • Helping prepare for meetings and managing databases
  • Prepare and disseminate correspondence, memos, and forms
  • File and update contact information of employees, customers, suppliers and external partners
  • Support and facilitate the completion of regular reports
  • Maintaining diaries and arranging appointments
  • Implementing new procedures and administrative systems
  • Liaising with relevant organizations and clients
  • Coordinating mail-shots and similar publicity tasks
  • Develop and maintain a filing system
  • Check frequently the levels of office supplies and place appropriate orders
  • Make travel arrangements for the National IM when the need arises.
  • Document expenses reports by performing basic bookkeeping tasks.
  • Must be able to meet deadlines in a fast-paced quickly changing environment as well as a proactive approach to problem-solving with strong decision-making skills.
  • Adheres to Policies and procedures.
  • Adheres to eHealth Africa code of conduct as well as ethical standards.
  • Is consistently at work and on time.
  • Attends and participates in staff meetings, training classes, and supervision.
  • Presents complex ideas and anticipates potential objections.
  • Clearly communicates any ramifications of decisions and issues to project stakeholders, and presents alternatives.
  • Supervises and writes reports on the program for management and donor agencies.
  • Ensures compliance with laws and regulations.

    Qualifications
  • The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.
  • Hold a Bachelor's degree in Business Administration, Social Sciences, Secretarial Studies, and Administration or any related discipline.
  • Minimum of 4 years Secretarial experience with the Public health Sector,
    NGO, multinational, Blue chip industry.
  • Expert use of technology; Ms office suites, printers, scanners, photocopiers,
  • Professional certification as an administrative professional IAAP certification
  • Proven work experience as a secretary or administrative assistant
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent presentation, written and verbal Interpersonal communication skills
  • Must possess a high level of integrity, Professionalism, and responsibility image

    Work Environment:
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.

    Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
  • While performing the duties of this job, the employee is regularly required to talk and hear.
  • The employee is occasionally required to stand and walk. The employee is frequently required to sit and use a computer and reach with their hands and arms.

    How to Apply
  • Interested and qualified candidates should apply by 17th February 2019
  • For more information and job application details, see; Secretary to the Incident Manager at eHealth Africa Jobs in Nigeria

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