School Office Administrator Jobs in South B, Nairobi
School Office Administrator Jobs in South B, Nairobi Our client, a Kindergarten & Primary school, is recruiting for a School Office Administrator to join their growing team.
A successful School Office Administrator will be responsible for performing a variety of administrative and clerical tasks.
They include providing support to management, staff and parents, assisting in daily office needs and managing the school’s general administrative activities.
Ultimately, you should be able to ensure the administrative activities run smoothly on a daily and long-term basis.
Duties and Responsibilities
General Office Administration and Front of House Duties
Meet and greet all visitors to the School
Answer and direct all incoming phone calls
Process and distribute incoming letters
Carry out general admin duties e.g. typing letters
Maintain the general email accounts, responding to queries/directing enquiries as required
Assist in the upkeep of contact records, including student, staff and parent contact information
Order stationery, first-aid equipment and sundries
Maintaining a clean, tidy and orderly admin office
Day to Day Running of the School
Help maintain general order in the school
Assist the management team
Filter and respond to enquiries from staff and parents
Assist with organizing meeting rooms
Organize refreshments for meetings, including ordering food and making tea and coffee
Assist with the preparation and circulation of meeting papers
Write minutes for staff meetings and other meetings as required.
Create invoices and liaise with Finance Department regarding payments
Receive cheques and payment advices
Marketing & Events
Assist with the management of guest lists for school performances and special events, both at the School and at external venues
Assist with distribution of invites, via email, post or by hand to local neighbors
Assist with the coordination of internal photo-shoots
Assist with maintenance of image archive
Format and send termly newsletter
Prepare relevant paperwork, exams, where required.
Manage Register and attendance of pupils and staff
Coordinate transport schedules as required
Manage outgoing post and records data on special deliveries
Photocopy and file appropriate documents as needed
Attend workshops and conferences when requested
Undertake other duties commensurate with the level of this position
Key Skills and Competencies
Proven work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
Diploma/Degree in a business related field; additional qualifications in Office Administration are a plus
How to Apply
For more information and job application details, see; School Office Administrator Jobs in South B, Nairobi
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