School Office Administrator Jobs in South B, Nairobi

School Office Administrator Jobs in South B, Nairobi


  • Our client, a Kindergarten & Primary school, is recruiting for a School Office Administrator to join their growing team.

    Job Summary

  • A successful School Office Administrator will be responsible for performing a variety of administrative and clerical tasks.

  • They include providing support to management, staff and parents, assisting in daily office needs and managing the school’s general administrative activities.

  • Ultimately, you should be able to ensure the administrative activities run smoothly on a daily and long-term basis.

    Duties and Responsibilities

    General Office Administration and Front of House Duties

  • Meet and greet all visitors to the School

  • Answer and direct all incoming phone calls

  • Process and distribute incoming letters

  • Carry out general admin duties e.g. typing letters

  • Maintain the general email accounts, responding to queries/directing enquiries as required

  • Assist in the upkeep of contact records, including student, staff and parent contact information

  • Order stationery, first-aid equipment and sundries

  • Maintaining a clean, tidy and orderly admin office

    Day to Day Running of the School

  • Help maintain general order in the school

  • Assist the management team

  • Filter and respond to enquiries from staff and parents

  • Assist with organizing meeting rooms

  • Organize refreshments for meetings, including ordering food and making tea and coffee

  • Assist with the preparation and circulation of meeting papers

  • Write minutes for staff meetings and other meetings as required.

    Finance

  • Create invoices and liaise with Finance Department regarding payments

  • Receive cheques and payment advices

    Marketing & Events

  • Assist with the management of guest lists for school performances
    and special events, both at the School and at external venues

  • Assist with distribution of invites, via email, post or by hand to local neighbors

  • Assist with the coordination of internal photo-shoots

  • Assist with maintenance of image archive

  • Format and send termly newsletter

    Classes

  • Prepare relevant paperwork, exams, where required.

  • Manage Register and attendance of pupils and staff

    Other duties

  • Coordinate transport schedules as required

  • Manage outgoing post and records data on special deliveries

  • Photocopy and file appropriate documents as needed

  • Attend workshops and conferences when requested

  • Undertake other duties commensurate with the level of this position

    Key Skills and Competencies

  • Proven work experience as an Administrative Officer, Administrator or similar role

  • Solid knowledge of office procedures

  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)

  • Strong organization skills with a problem-solving attitude

  • Excellent written and verbal communication skills

  • Attention to detail

  • Diploma/Degree in a business related field; additional qualifications in Office Administration are a plus

    How to Apply

  • For more information and job application details, see; School Office Administrator Jobs in South B, Nairobi


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