Save the Children Project Assistant Jobs in Nigeria

Save the Children Project Assistant Jobs in Nigeria



Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities.


In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.


Responsibilities


Administration Support:

  • Support in the Co-ordination of information within field Offices, LGAs, and support the Field office Management in the compilation of routine and ad hoc reports;
  • Carry out filing of relevant materials and documents.
  • Disseminate formal communications to staff as directed by Line Manager/Area operations manager or Country Director.
  • Provide administrative support to programme teams based in the Field as delegated by line manager including preparing meeting agendas, minutes taking, tracking actions and key dates and organising events, meetings/workshop logistics e.g. booking venue/room, setting up conference calls etc.

    Flights/hotel bookings:

  • Responsible for all flight bookings and hotel reservations for all programme related activities; provide feedback to the person requesting on progress.
  • Timely communicate to the travellers through Email, the flight details
  • Follow up with the Logistics for pick-up and drop.
  • Follow-up with involved parties e.g. visitor, Logistics and Area Operations Manager of the said location on travel arrangement at the destination.
  • All official communication is copied to line manager and the relevant people.

    STEER Project Support:

  • Compile and document/file important program documents such as; agreements, budget utilization reports, DIPs, annual and/or quarterly plans, respective reports from filed offices and to the donor, communication letters, meeting minutes
  • Disseminate formal communications to staff as directed by Line Manager.
  • Provide support on programmatic issues and highly involved in implementation process.
    Process any purchase requests that arrive from field office and follow up the progress in close coordination with procurement unit
    Support the
    COP in reminding and facilitating monthly meetings, quarterly review meetings, including drafting the meeting agendas.
  • Properly capture all meeting minutes and discussion points conducted within the unit, and share to appropriate staffs and meeting/discussion attendants.
  • Update and manage activity log and events calendar.
  • Assist in managing the Resource centre
  • Any other duties assigned by line manager.


    Requirements


  • Level of Education – Degree in Communication, Library Sciences, Administration, Humanities or its equivalent.
  • Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
  • Strong coordination and time management skills.
  • Sound knowledge of office practices, procedures and administrative systems including filing systems
  • Excellent interpersonal and communication skills
  • Strong teamwork skills with the ability to both support colleagues and request support as and when required
  • Strong written and verbal communication skills, fluent in English
  • Ability to draft well-written, professionally presented documents
  • Commitment to Save the Children mission, vision and values
  • Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
  • Computer literate and knowledge of Word, Excel.


    How to Apply


    Interested and qualified candidates should apply online by 10th June, 2019.


    For more information and job application details, see; Save the Children Project Assistant Jobs in Nigeria


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