Save the Children Nigeria Supply Chain Assistant - Oyo Jobs

Save the Children Nigeria Supply Chain Assistant - Oyo Jobs


Child Safeguarding:

  • Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are considered to be level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

    Role Purpose:

  • The Supply Chain Assistant is responsible for supporting the management of vehicle fleet, assets, communications and procurement to ensure effective, transparent and accountable Supply Chain support to the Save the Children Programs in Oyo.

  • Liaison with program teams to ensure adequate Supply Chain consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on Supply Chain elements of distribution & procurement planning.

    Scope of Role:

  • Reports to: Procurement and Logistics Manager

  • Staff directly reporting to this post: 2 Drivers

    Key Areas of Accountability:

    Procurement and Supply

  • Manage procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)

  • Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there

  • Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects

  • Prepare monthly summary reports on the procurement and Supply Chain support functions, identifying problems in operations and solutions proposed

  • Monitor procurement and Supply Chain support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets

  • Ensure the office is well stocked with necessary supplies stationeries and other consumables

  • All arrangements for meetings and conferences as required ensuring these are delivered to a high Oversee quality and cost effectively

    Warehousing and Inventory Management:

  • Acknowledge reception of items in good order and condition

  • Count and record the quantity on appropriate documentation

  • Cross-check quantities and quality in accordance with delivery documents and planned reception

  • Supervise loading and offloading of delivery and distribution trucks

  • Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights

  • Ensure organization of the items by type, shipment, FEFO & FIFO.

  • Keep clean the store and secure stocks

  • Ensure pest control is in place and monitored on a daily basis

  • Separate infested stocks from good stock

  • Enter all data into stock and bin cards

  • Update warehouse operation data into the Warehouse management software (TIM)

  • Preparation of weekly / monthly consumption report

  • Conduct of cyclic counts and inventories in accordance to project schedule

  • Planning of the needs and requisition of re-supplies

  • Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.

  • Report to the line manager / security responsible in case of problems

    Stock monitoring

  • Monitoring of stock levels at the health facilities

  • Receiving and collation of monthly LMIS reports from health facilities

  • Shelf life monitoring for health commodities

  • Daily update of movements of commodities in/out of the store

  • Participate in Monitoring and Supporting supervision at health facilities

    Transport & Fleet

  • Ensure that SCI and Hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
    Responsible for tracking of all vehicles on the fleet, including movement planning and day-to-day allocation

  • Ensure vehicles have current and lawful documentation.

  • Manage service agreements related to vehicle maintenance and fuelling. Monitor
    fuel consumption and submit monthly reports

  • Receive travel requests, and maintain trip schedules and Staff Movement Board.

  • Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans

  • Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance

    Administration & Reports

  • Maintain all Supply Chain files in an organized, accurate and up to date manner; develop shared electronic & manual files to ensure easy access to information.

  • Line manage, coordinate, monitor and guide the work of the drivers any other Supply Chain support staff by managing performance on an on-going basis

  • Produce weekly procurement tracker and send to Procurement and Logistics Manager

  • Produce Supply Chain site report, stock status report, vehicle and generator cost performance report.

  • Update Asset Register and send to capital office every month

  • Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.

  • Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies

  • Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit

  • Carry out any other tasks required by the line manager

    Skills and Behaviours (Our Values in Practice)

    Accountability:

  • Accuracy and timeliness in all areas of responsibility

  • High level of accuracy in work, and ability to analyse complex sets of relationships and situations

  • Holds self and others accountable

    Ambition

  • Creating best-in-class EA function

  • Future-orientated, thinks pro-actively

    Collaboration:

  • Working effectively with stakeholders to achieve common goals

  • Excellent communication and interpersonal skills

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners

  • Approachable, good listener, easy to talk to

    Creativity:

  • Designing more effective admin systems

  • Willing to take disciplined risks

    Integrity:

  • Honest, encourages openness and transparency, demonstrates highest levels of integrity.

    Skills & Experience

    Administrative & General Skills

  • Level of Education - Bachelor's Degree in Logistics/Procurement, Supply Chain Management ,Business, Health Logistics Related Field
    Communication & Interpersonal Skill Level - Excellent

  • Language Requirements - English - Excellent
    Level of IT Expertise Required - Good

    Experience Expectations

  • Desired Number of Years Prior Experience in a Similar Role - 1 year

  • Experience in procurement and Supply Chain with INGO, Government or private institution

  • Experience in health supply chain management is desirable

  • Experience in a relatively insecure field based environment

    How to Apply

  • For more information and job application details, see; Save the Children Nigeria Supply Chain Assistant - Oyo Jobs



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