Save the Children Finance and Awards Officer Jobs in Kenya

Save the Children Finance and Awards Officer Jobs in Kenya


Role Purpose

  • The Finance and Awards Officer will support the Finance Coordinator in managing the finance activities, financial controls, computerised accounting systems and staff in Nairobi, Turkana and Samburu in line with Save the Children's financial procedures. S/he will also support Awards management, by advising on compliance, participate monthly awards review meetings in consultation with the Award Manager, coordinating BVA feedback, and working with budget holders to ensure implementation is on track.

  • In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

    Key Areas of Accountability

    General Management

  • As a member of the Nawiri and finance team, demonstrate the behaviours that are consistent with Save the Children's Mission, Vision and Values and ensure their broader application by staff across the programme;

  • As a member of the Nawiri team, ensure a conducive and productive work environment;

  • Implement the Respectful Workplace & Diversity agenda for staff in the Nawiri Programme;

  • Contribute to the wider country programme agenda.

  • Carry out the responsibilities of the role in a way that reflects Save the Children's commitment to safeguarding children, in accordance with our Code of Conduct and Child Safeguarding Policy.

    Finance

  • Ensuring that documentation is accurate, authorised and complete for all financial transactions.

  • Reviewing Nawiri expenditure and income to ensure that they are correctly coded and recoded on a timely basis.

  • Ensuring that all income and expenditure is adequately authorized prior to uploading in the system.

  • Ensuring that the SCI financial procedures for Bank and Cash are always followed.

  • Passing of correction journals in the system

  • Checking all the transactions are entered correctly

  • Support the finance coordinator in Inducting Nawiri new staff into SCI financial policies and procedures applicable in the field offices and ensure that changes in policies are communicated to staff at all levels.

  • Adhere to the CO finance diary including Month end closure, ensuring that all deadlines are met and submissions made to Nairobi Office. This involves liaising with the PSO in FOs to ensure that documents are send to Nairobi on time.

  • Support the Nawiri Finance Coordinator in addressing audit recommendations in good time and ensure field staff fully understand and comply with the standard financial procedures.

  • Processing the payments for Nawiri including M-PESA and online payments.

  • Ensure that all Nawiri documents are archived and scanned properly.

    Reporting and Financial Analysis

  • Prepare weekly VAT, customs and levies schedule and fill DA-1 forms for reimbursement in compliance with USAID guidelines

  • Prepare and keep track of the annual VAT reports to the donor in compliance with USAID guidelines and contractual agreements with the prime.

  • Prepare the BvA for the Nawiri programme on a weekly basis, document the deviation from the donor approved budget and communicate to the budget holders.

  • Advice the budget holders on coding of transactions with emphasis to project codes, this will also involve training of
    budget holders on coding of transactions.

  • Take part in preparation of financial reports to donors in compliance with USAID guidelines and contractual agreements with the prime.

  • Take part in budget realignment/revision and ensure that this is done on time and accurately.

  • Support the Finance Coordinator in development of monthly cash forecast for Nawiri programme.

    Awards Management

  • Support the Nawiri Finance Coordinator in the upload the phased budgets as per the phased budget submitted by the budget holder.

  • Work with the Finance Coordinator to manage and update the master budget for Turkana and Samburu offices, and pro-actively highlight gaps;

  • Support the Finance Coordinator in award opening and closing meetings for Nawiri with the Budget holder

  • Work with the Finance Coordinator in coordinating the monthly Awards Review Process in Samburu and Turkana.

  • Support capacity building of coordinators and managers in Awards management;

    Policy & Donor Regulations Compliance

  • Assist Turkana and Samburu office in day to day compliance and award financial management issues. Gather information from Kenya Office Awards Team and/or other units within Finance in resolving an issue related to compliance.

  • Work closely with the Finance Coordinator and Awards team in ensuring donor regulations are being adhered to, and report any divergence to the Awards Manager.

  • Support the audit/expenditures verifications from the prime and ensure that the recommendation are addressed on a timely basis.

    Qualifications and Experience

  • A first degree in Commerce Accounting, Business Administration, Finance, or related field. Post-graduate diploma preferred.

  • Part II qualified in a recognized professional qualification in Accounting (CPA, ACCA).

  • Minimum 5 years similar work experience within a fast-paced work environment with 2 years' experience managing a USAID funded project.

  • Excellent communication skills (Verbal and Written).

  • Fluency (Verbal and Written) in English is required.

  • Excellent presentation and facilitation skills.

  • Strong team player, collaborative and capable of building effective relationships across all levels.

  • Strong results orientation, with the ability to challenge existing mind-sets.

  • Problem solving and risk mitigating skills

  • Proficiency in Microsoft Officer Products (Word, Excel, Outlook, PowerPoint) and financial software such as Agresso.

  • A commitment to promoting diversity and equality of opportunity in employment and empathy with SC values and objectives.

  • Commitment to Save the Children values, Global Policies including willingness to abide by and enforce the Child Safeguarding policy.

  • Fluent in English and Swahili, both written and oral; Local language skills a major advantage.

  • Qualified native candidates from Samburu and Turkana counties are encouraged to apply.

    How to Apply

  • For more information and job application details, see; Save the Children Finance and Awards Officer Jobs in Kenya


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