Save The Children Award Management Coordinator Jobs in Ethiopia
Save The Children Award Management Coordinator Jobs in EthiopiaJob DescriptionRole PurposeThe purpose of this post is support the Award Management Director and Award Managers in the planning, securing and managing of both development and humanitarian awards.
The position plays a lead role in award information management and shares and coordinates information across departments.
Under the direction of an Award Manager, the Awards Coordinator will be responsible for ensuring that the SCI program adheres to all its award management obligations internally within Save the Children and externally with donors.
This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.
This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.
This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
The role holder is responsible for managing Awards with best communication and coordination skill with the EC/ECHO portfolio Director focusing on key award management deliverables and advisory role of the EC/ECHO donor requirements.
The person will also have key contacts with member partners and EC/ECHO portfolio director
Key Areas of Accountability
Developing self and others; Working effectively with others
Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
Support the delivery of capacity building to other teams in the CO and to Partner organisations
Build relationships with the region and center and support in the escalation of issues if required
Communicating with impact, negotiation and coordination
Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals
Support the development of high quality proposals through planning and coordination with PDQ, Finance and other teams
Coordinate and review donor reports including adequate planning to ensure deadlines are met
Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award
Compliance (systems, processes, donor)
Understanding of SCI processes and other key donor requirements and communication and adherence to these
Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
Accountable for driving AMS data completeness and quality for relevant awards
Support kick off meetings led by the Award
Manager and the communication of compliance requirements across the CO
Monitoring and analysis
Critical review of proposal budgets to identify budget lines for review or omitted costs
Work with Operations team and budget holders to develop budgets
Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure
Knowledge of donor budgeting formats to support budget holder understanding
Portfolio management and strategy
Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these
Produce management reports and escalate identified portfolio issues in a timely manner
Support Award Manager on the regular award review processes on designated awards
Behaviours(Values in Practice)]
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
develops and encourages new and innovative solutions
willing to take disciplined risks.
honest, encourages openness and transparency; demonstrates highest levels of integrity
Minimum BSc Degree in Business Administration, International Development, Finance/Accounting or relevant field
Experience and Skills
At least 5 years of relevant experience; Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
Experience managing grants, contracts & sub agreements with knowledge of major donors'' guidelines (e.g. EC, ECHO, etc.)
Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
Ability to proactively identify issues and problem solving skills to address these
Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Excellent time management and planning capacity
Availability and willingness to work extra hours during times of humanitarian responses
How to Apply
For more information and job application details, see; Save The Children Award Management Coordinator Jobs in Ethiopia
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