RTI International Procurement Specialist Jobs in Kenya

RTI International Procurement Specialist Jobs in Kenya

  • RTI International is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition.

  • With a worldwide staff of more than 4,000 people, RTI offers innovative research and development and a full spectrum of multidisciplinary services.

  • Universities in North Carolina founded RTI in 1958 as a centerpiece of the Research Triangle Park.

  • RTI is currently seeking to fill a vacancy for the Kenya Crops & Dairy Market Systems (KCDMS) Activity which is part of the Feed the Future program, America’s initiative to combat global hunger and poverty.

  • In this regard, USAID is partnering with RTI International on a 5-year (Oct 2017 to Sept 2022) cooperative agreement - KCDMS Activity - to help increase agricultural production and reduce poverty and malnutrition in Kenya.

  • The project will also spur competitive, resilient market systems in Kenya’s horticulture and dairy sectors. We seek to recruit a Procurement Specialist to be based in the Nairobi office.

    Job Summary

  • The Procurement Officer is responsible for communicating with suppliers and procuring project material and services.

  • She/he will solicit the procurement requirements from suppliers and carry out procurement practice with integrity through fair and open competition.

  • In addition, she/he will demonstrate compliance with applicable requirements (RTI policies, USAID/FAR regulations) and ensure that the technical efforts in procurement adhere to the standard operating procedures and good business practice.

  • She/he will support the timely and effective implementation of project’s technical scope of work and aligned to the global or regional agreements where available.

  • The day to day activity of this position encompasses all aspects of supply chain from supplier identification to delivery and post procurement support such as vendors payment.

  • She/he will work in an operations team that includes Finance, Administration, Human Resource, Technical and Field Operations.

  • She/he will be expected to contribute to resolution of issues, resource management, planning and procurement.

    Essential Duties

  • Ensure compliance with the applicable RTI procurement policies and procedures, contractual terms, USAID’s rules and regulation.

  • Prepare Tax exemption documents in accordance with USAID cooperating country rules and regulations.

  • Call out for Request for Quotations (RFQs), Expression of Interest (EOI) as required and coordinate the tender opening exercise.

  • Assist in the evaluation and negotiation of payments and credit terms for all new and existing suppliers.

  • Maintain procurement files both hard and soft in accordance with applicable policies and procedures.

  • Perform the vendor
    prequalification exercise, and contracts renewals.

  • Participant in the identification and selection process for suitable residential / office spaces for leasing, as applicable.

  • Contracts/ leases and agreements administration; monitor to ensure contract terms are adhered to and track Local Purchase Order (LPO) / contracts performance periods.

  • Assist with maintenance of the procurement status report.

  • Ensure satisfactory delivery of goods/services and within the required timelines.

  • Support the payments cycle by providing inputs for Cash Management Request (CMR) prepare and submit of all the procurement paperwork required for payments processing.

  • Support the preparation of projects’ procurement plans and periodically prepare project procurement reports.

  • Update procurement tools such as the Short-term Independent Contractor (STIC) & Consultancy

  • Agreements Tracker, the LPOs and Requisitions Tracker as well as the Contracts Register.

  • Maintain vendor quality assurance programs.

  • Provide draft responses to grievances brought forward by the suppliers

  • Bachelor’s Degree in Procurement, Supply Chain Management or business-related field

  • Certificate(s) in Procurement from a recognized institution or organization – CIPS or KISM

  • Minimum 6 years of experience in procurement and supply chain management

  • Experience with USAID-funded projects preferred

  • Excellent knowledge of Microsoft Office and procurement software
  • Strong organizational, reporting and management skills

  • Excellent interpersonal skills and ability to work as part of a team

  • Strong verbal and written English communication skills

  • Strong presentation and facilitation skills

  • Ability to build effective relationships with all clients, peers, and stakeholders
    Ability to work hands-on, independently, and within team

  • Demonstrated success managing and leading technical and administrative teams

  • Strong organizational and interpersonal skills and ability to work in a team-oriented setting

  • Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGO’s, and other partners

  • Strong computer skills: Microsoft Office Applications

  • Experience in general business administration and financial management

  • Willingness to travel to the field offices.

    How to Apply

    For more information and job application details, see; RTI International Procurement Specialist Jobs in Kenya

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