Regional Service Centre Property Management Officer Jobs in Uganda

Regional Service Centre Property Management Officer Jobs in Uganda


Org. Setting and Reporting

  • The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

  • The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

  • In addition to these services, the Office of the Chief RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

  • This position is located in the Property Management Unit, United Nations Regional Service Centre Entebbe (RSCE). The incumbent will report to the Deputy Director, Regional Service Centre Entebbe.

    Responsibilities

    Within delegated authority, the Property Management Officer shall be responsible for the following duties:

  • Plans the property management operations, monitors progress through statistical analysis of database records and monthly progress reports for the Unit;

  • Monitors ongoing operations of the Unit, the regular site visits of field mission offices and physical inspections and verification of UN property;

  • Assist with the analysis and monitoring of the effectiveness and execution of asset control procedures in RSCE to ensure compliance with the Financial Regulations and Rules of the United Nations,

  • Liaises with the Self Accounting Units, Procurement Section and Movement Control Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;

  • Plans and supervises proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination;

  • Oversees the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property at the RSCE in conformance with Administrative Instructions, Logistics Division (LD)/Department of Operational Support (DOS) guidelines and mission Property Management standard operating procedures;

  • Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management activities;

  • Oversees the incoming shipments and ensures they are processed through Umoja and Receiving and Inspection reports are prepared in Umoja; Monitors RSCE inventory ensuring that anomalies are identified in discrepancy reports and addressed immediately;

  • Oversees the preparation of periodic performance reports in line with the Office of Supply Chain Management (OSCM) quarterly performance report, reviews and ensures accuracy of data;

  • Prepares accurate and auditable statistical reports for management and the LD/DOS and draft correspondence, as required;

  • Oversees the compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Section/Unit, including terms of reference and job descriptions for the Staff in the Unit;

  • Identifies issues and implement solutions to problematic areas related to Property Management.

  • Oversees the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records;

  • Ensures accurate tracking of existing fixed assets, implement and monitor the periodic physical verification process; In collaboration with the financial reporting section, prepares and verifies periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the OSCM Guidelines.

  • Performs other duties as required.

    Competencies

  • Professionalism: Ability to manage a diverse range of property management services; Analytical capacity and proven business process management; knowledge of the UN Financial Regulations and Rules; demonstrated expertise in logistics/supply chain management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.

  • Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
    Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required.

    Education

  • Advanced university degree (Masters or equivalent) in business administration, logistics management, supply chain management or related fields. A first-level university degree in combination with two (2) years qualifying experience may be accepted in lieu of the advanced university degree.

    Work Experience

  • A minimum of five (5) years of progressively responsible experience in property management, property control, logistics, supply chain management or related area required.

  • Experience in utilizing an ERP system for asset management and reporting is required.

  • Experience working in property management in an international organization is desirable.

  • Experience in property management performance monitoring and reporting is required.

  • Experience in IPSAS accounting is desirable .

    Languages

  • English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required.

    How to Apply

  • For more information and job application details, see; Regional Service Centre Property Management Officer Jobs in Uganda


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