Recruitment Matters Procurement Manager Jobs in Zambia

Recruitment Matters Procurement Manager Jobs in Zambia

  • Our Client is looking for a Procurement Manager to join their team.

  • The position will coordinate international and local procurement activities and processes to acquire goods and services to the organization. The individual’s knowledge and experience will allow him/her to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity transparency, and accountability. The position requires an energetic and self motivated person with knowledge of non-profit organization procurement policies.

    Responsibilities and Duties Include but are not subject to:

  • Manage procurement procedures and systems

  • Assess effectiveness and efficiency of procurement systems and procedures and recommend improvements

  • Contribute to ensuring compliance with procurement principles, standards, and policies, donor regulations, and local statutory requirements

  • Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services

  • Procure and ensure timely, efficient and cost effective supply of goods and services for the organization in accordance with internal policies and procedures as well as donor requirements.

  • Prepare solicitation documents to potential vendors/suppliers to facilitate selection of suitable suppliers of goods and services

  • Develop and manage list of qualified vendors of goods and services

  • Prepare purchase orders for sanctioning by management after requisitions have been authorized and promptly dispatch approved orders to concerned suppliers

  • Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.

  • Review contracts for lease agreements,
    vendor and supplier contracts

  • Review all purchase requisitions and cross check with price targets to ensure that all specifications are clear and corresponding authorizations have been obtained and attached.

  • Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality as well as ensure that they arrive on schedule and at the right cost

  • Communicate with various units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status.

  • Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability.

  • Any other responsibilities as assigned

    Key Skills

  • Procurement strategy formulation, implementation and monitoring

  • Stock control and management

  • Procurement policies and procedure

  • Supplies and materials management

  • Vendor management

  • Monthly /weekly procurement planning

  • Procurement documentation management

  • Ability to effectively manage of procurement committee meetings

  • Procurement negotiations

  • Strong planning and coordination skills and ability to prioritize competing priorities effectively

  • Good analytical skills with ability to make independent judgment and decisions

  • Proactive, results-oriented and able to find ways of solving or pre-empting problems

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

    Required Skills

  • 3 Years of Experience


  • Degree or diploma in Business Administration, Purchasing & Supply or other related field.

  • Two (3) or more years of relevant experience in procurement/purchasing management, logistics, administration, preferably with a non-governmental organization

  • Drivers license will be added advantage

    How to Apply

  • For more information and job application details, see; Recruitment Matters Procurement Manager Jobs in Zambia

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