Ramageco Kenya Limited Personal Assistant to Managing Director Jobs in Kenya

Ramageco Kenya Limited Personal Assistant to Managing Director Jobs in Kenya


Job purpose:

  • Provide full administrative and secretarial support at a senior level to the Managing Director to ensure the smooth management of the day-to-day affairs, and most effective use time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate.

  • Provide administrative support when required to the P.A. to the C.E.O.

    Duties

  • Manage the MD’s Electronic diary, assessing priority of appointments and reallocation as necessary.

  • Manage the MD’s travel arrangements including visas accommodation etc.

  • Process the MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD or other staff as appropriate.

  • Maintain MDs office systems, including data management and filing

  • Maintain records of MD’s contacts.

  • Meet and greet visitors at all levels of seniority.

  • Provide cover at the reception. Receive, screen and direct phone calls.

  • Coordinate exports deliveries with the Transporters and the Clearing and forwarding company.

  • Preparation of Customs Documents, EAC Certificates/COMESA documents and follow up on endorsed Customs documentation. Update exports records in file and directory.

  • Following up on courier shipments.

  • Coordinate payments as directed by the MD.

  • Responsible and accountable for all the office stationery and office consumables.

  • Maintaining a proper record on the issuance and return of new and finished LPO and Delivery Books.

  • Ordering, distributing, and keeping records for staff uniforms and company marketing merchandise.

  • Typing out Letters of Credit, Telegraphic Transfers, and Insurance cover notes as delegated.

  • Undertake other duties as may be assigned by MD.

    Education

  • Diploma In Business Management

  • Diploma In Office Administration

  • Minimum Diploma in Business Management/ Office Administration qualification.

    More Details on Experience

  • Over 3 years’ work experience in the same or similar position preferably in an Automotive manufacturing/Auto engineering sector.

  • Experience in Export documentation and procedures – EAC

    More Details on Skills

  • Excellent communicator, highly organized with proficiency in secretarial duties.

  • Ability to meet deadlines with timely updates on progress.

  • Highly confidential and a person of integrity.

  • Ability to effectively use various required office software’s, machines and equipment’s used in the office.

    How to Apply

  • For more information and job application details, see; Ramageco Kenya Limited Personal Assistant to Managing Director Jobs in Kenya


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