Procurement Officer Jobs in Kenya

Procurement Officer Jobs in Kenya


Job Purpose

  • To perform duties of procurement of goods, works and services, Participate in contract implementation, Carryout Inventory management, inspection & acceptance and Coordinate disposal of assets.

    Scope of work/duties/responsibilities

  • Supervising the distribution of tender /request for quotation documents to interested or invited bidders.

  • Coordinating proper documentation of procurement records.

  • Overseeing timely inspection and acceptance of goods and works.

  • Participating in the implementation of department service charter.

  • Raising quotations for supply of goods, works and/or services, order processing and expediting to ensure timely deliveries.

  • Participating in the receiving, opening and evaluation of tenders, request forquotations and proposals.

  • Providing secretariat services to various adhoc procurement committees i.e. tender/RFQ /proposal openings and evaluations, inspection and acceptance.

  • Conducting market research and surveys to determine competitive prices and market trends.

  • Ensuring timely payment for goods, works and services delivered by prompt presentation of invoices for processing.

  • Participating in contract negotiations with an aim of getting value for money.

  • Participating in continuous registration of suppliers in line with the procurement laws.

  • Ensuring release of bid bonds to the bidders on conclusion of tender process.

  • Conducting due diligence on suppliers to make informed decisions on recommendations for contract awards.

  • Recording and dispatching debriefing letters to all bidders on outcome of respective tenders/quotations.

  • Filing all tender documents for respective tenders which includes and not limited to Purchase Requisition, specifications, approval memo, tender document, evaluation reports, contract of award approvals, copy of contract/LPO/LSO, progress report of contract implementation, inspection and acceptance certificate
    and completion report.

  • Participating in the implementation of internal/external audit and correction plans thereof.

  • Participating in the implementation of effective quality, institutional risk management systems and any other systems adopted by the Authority within the department.

  • Performing any other duty as may be assigned by the Senior Procurement Officer.

    Qualifications

  • Bachelor’s degree in any of the following disciplines: Procurement Management, Supply Chain Management, Commerce, Business Administration, Economics, Social Sciences plus a Diploma in Procurement or Supply Chain Management or equivalent qualification from a recognized institution.

  • Diploma in Procurement or Supply Chain Management or equivalent qualification from a recognized institution.

  • Membership to the Kenya Institute of Supplies Management (KISM), CIPS or equivalent professional body in good standing.

    Experience

  • 4 years procurement experience in a comparable organization.

  • Experience in Public Sector will be an added advantage

    Knowledge and skills

  • Knowledge of public procurement regulations and procedures.

  • Good communication and interpersonal skills.

  • Proven integrity, transparency, and accountability.

  • Proficiency in computers operations.

    How to Apply

  • For more information and job application details, see; Procurement Officer Jobs in Kenya


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