Procurement & Logistics Specialist Jobs in Kenya

Procurement & Logistics Specialist Jobs in Kenya

Job Summary:

  • The Power Africa Off-grid (PAOP) Project Subcontracts Specialist will work together with US based subcontracts team and the PAOP Technical Advisors to provide technical assistance to support the project’s subcontract and procurement needs.

  • The position will focus on assisting in the negotiation and execution of subcontract agreements to ensure compliance of USAID and RTI regulations and organizational procurement policies.

  • This is a full-time position based in Pretoria, South Africa OR Nairobi, Kenya.

  • The position will be offered on a 1-year fixed term local national employment contract (which may be renewable).

  • The local (in-country) compensation package will be applied per the final candidate selection and location.

  • Applicants eligible to work in South Africa or Kenya are eligible to apply to this position.


  • Collaborate with RTI project teams to understand and execute, upon project approval, subcontract and procurement needs.

  • Draft, negotiate, and execute standard and complex subcontract agreements.

  • Effectively advise and communicate RTI procurement policies and procedures to project staff.

  • Interpret and apply the relevant Federal Acquisition Regulations (FAR), Code of Federal Regulations (CFR), and client specific regulations to supplier agreements.

  • Verify that all procurements are approved and executed within USAID regulations and RTI procurement policies and procedures.

  • Perform supplier monitoring activities.

  • Support periodic external and internal audits and assist in development of processes that ensure compliance.

  • Assist project team in resolving issues with underperforming or problematic suppliers.

  • Collaborate with internal clients on needs assessment, market research, requirements generation, and sourcing strategies for potential solicitations for subcontracts (including procurements).

  • Manage interaction between prime contract proposal schedules and schedules for potential subcontract solicitations, eliminating conflicts if possible and mitigating conflicts to the maximum extent practicable.

  • Work under tight deadlines.

  • Advise technical staff on sourcing requirements, and advocate for competition to the maximum extent practicable.

  • Lead in negotiating price, schedule, and contractual terms consistent with internal client expectations and in accordance with FAR and internal procurement policies and procedures.

  • Use industry techniques and practices to establish fair and reasonable pricing positions and negotiation ranges.

  • Establish subcontract pricing structure (e.g., firm fixed price, time,
    and materials, cost plus) appropriate to the risk allocated to potential subcontractors in solicitations.

  • Evaluate proposals from potential subcontractors for content and price reasonableness, including but not limited to conducting cost and/or price analysis.

  • Conduct fact-finding as needed to review basis of estimates and source documentation verifying proposal cost estimates.

  • Review technical analysis to assist in the evaluation of price/cost reasonableness in support of price negotiations with potential subcontractors.

  • Analyze requirements for subcontracting, and rationalize sourcing activities with consolidation of sources of supply and utilization of strategic sources of supply to the maximum extent practicable.

    Minimum Required Education & Experience:

  • Bachelor’s Degree and a minimum of 5 years’ relevant experience.

  • Demonstrated solid understanding of U.S. governmental regulations to ensure compliance with relevant procurements.

  • Experience in supporting USAID funded projects, and/or other similar international work is highly preferred.

  • Working knowledge of sourcing and management of subcontracts preferred.

  • Ability to interpret, draft and negotiate complex procurement agreements.

  • Excellent written and spoken communication skills in English, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships.

  • Extensive knowledge of procurement/contracts principles and terminology as well as basics of contracts administration and finance or accounting.

  • Knowledge of finance and accounting, with experience in budget negotiation.

  • Ability to perform duties that require close attention to detail, to prioritize workload and follow tasks through to completion.

  • Ability to understand prime contract contents to ensure lower tier procurements are compliant.

  • Ability to multi-task.

  • Ability to establish and maintain effective working relationships with co-workers, supervisors, project staff, suppliers, and clients.

    How to Apply

  • For more information and job application details, see; Procurement & Logistics Specialist Jobs in Kenya

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