Platform for Labour Action Assistant Accountant Jobs in Uganda

Platform for Labour Action Assistant Accountant Jobs in Uganda


Overall job purpose

  • Keeping accurate books of accounts as required by professional standards

    Remuneration

  • This position attracts a competitive salary commensurate with the NGO sector and includes benefits such as health Insurance

    Primary Working Relationship


  • Senior Accountant, Administrators, program staff and entire staff

    Key Role

  • Responsible for the day to day maintenance and management of books of accounts.

    Financial Management

  • Develop annual budgets and forecasts involving relevant staff and coordinate the budget management system

  • Prepare annual financial statements and prepare for year end accounts in advance of the annual audit

  • Produce monthly income and expenditure statements and analyse variance for review by PLA Management on the project

  • Maintain, monitor cash flow and ensure that there are sufficient funds always available in the banks

  • Ensure all staff and volunteers are adhering to financial procedures and policies and ensure that all financial transactions are accurate and properly accounted for

  • Regularly prepare quarterly financial reports as required by donor and PLA’s board

  • Ensure weekly repo rts are prepared and shared with Senior Accountant

    Accounting Functions

  • Regularly update all the accounting records and books of accounts such as ledgers and journals for the project

  • Maintain a computerised system (Navision) for the project’s income and expenditures

  • Ensure that all payments for supplies and/or projects activities are in accordance with relevant PLA regulations and approved work plans/budgets

  • Prepare and manage payroll and other statutory payments

  • Manage and administer PLA petty cash and reimbursement of staff expenses

  • Manage petty cash and prepare monthly petty cashbooks, and ensure that all petty book-keeping and coding is accurate.

  • Withdraw and deposit cash and on PLA’s bank accounts on behalf of the organisation

  • Manage and monitor bank accounts and the transfer of money between PLA and donor and to partner under the specific project

  • Ensure that bank reconciliation as well as debtors and creditors statements are monitored monthly

  • Ensure
    that cheque books, purchase order books, invoices etc are in place, well accounted for and are kept in a safe and secure custody.

  • Write and issue cheques to suppliers and going to the bank for bank statements

  • Ensure proper filing of vouchers with proper supporting documents and on proper files.

    Procurement

  • Ensure procurement guidelines are followed for procurement of any general items and consumable

  • Participate in the procurement committee meeting and together with members agree on items and service providers to use under the project

  • Ensure timely payments are made to procured items based on approved budgets

    Fundraising & Partnerships

  • Provide accurate and timely reports to donors

  • Support the development of budgets for new proposals and preparation of financial information

  • Provide financial information to Management to inform decision making

  • Ensure that donor funds are received as per disbursement agreements and that expenditures are coded for each donor

  • Perform any other duties assigned.

    Skills and Qualifications

  • Bachelor of Commerce accounting or BBA - accounting option

  • Proficiency in IT skills with thorough knowledge of computer packages such as Navision

  • Minimum of 2 years working experience

  • Person of integrity with analytical skills

  • Strong interpersonal skills

  • Strong skills in planning, organizing and problem solving and a results-driven attitude

    How to Apply

  • Send your application in writing, including a motivation letter, curriculum vitae, and three references to

  • admin@pla-uganda.org

  • Handwritten applications can be delivered to Plot 14 Martyrs Line Ntinda off Kira Road P.O Box 9714 Kampala - Uganda


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