Plan International Regional Information Management Analyst Jobs in Uganda

Plan International Regional Information Management Analyst Jobs in Uganda


Role Dimension

  • Work in collaboration with the regional finance analyst to collect, collate and provide simplified analysis and management of key business and programme information to facilitate monthly and quarterly review of country performance and support.

  • Provide the Regional Hub Management Team with high quality and reliable information to inform decision-making, support plans for MEESA countries and enable effective engagement with other parts of the organization.

  • Closely interact with Regional Hub Leadership Team members on matters pertaining to business analysis at various levels in the organization.

  • Support Directors of the Sub-regions in the monitoring of country and regional strategies and transformation plans, ensuring that they can draw on reliable information and analysis that leads to effective decision making.

  • Contribute to the quarterly review and consolidation of country reporting.

  • Support to improve the document quality of FAD to improve overall management of FAD process.

  • Monitor and support Regional Hub compliance to Plan document management policy.

    Key Accountabilities and main Responsibilities

    Developing an overview of Project and grants delivery

  • Collate country information on funding analysis to cover existing and pipeline grants and update forecasting around those to determine the attainment of both annual and multi-year plans.

  • Collate and present information on grants management to highlight key observations, gaps and areas requiring improvement across the entire grants portfolio in the MEESA region

  • Liaise with business development staff in Country Offices and National Offices to track success rates in grants applications and consolidate that information to facilitate DSR’s engagement with country leadership and National Offices.

  • Liaising with Global Hub as required to promote informed and effective support of effective grants delivery.

    Business planning Processes

  • Support annual planning processes and monitoring of progress against commitments

  • Support quarterly reflection processes by providing timely and well-analyzed information on agreed indicators of performance.

  • Support consolidation of country reporting and feedback during quarterly reporting and reflection processes.

  • Develop trend analysis and consolidate learning from quarterly and annual reflections that contribute to qualitative decision making for the regional leadership team

  • Provide quarterly update on attainment of Country Strategies

  • Provide the Directors of the Sub-regions with an update on progress around M&E, Funding model and other corporate priority roll outs

  • Support the creation, storage and access of key documents in the region.

    Risk management

  • Ongoing monitoring and updating of region wide risk registers

  • Support monitoring of country risk registers and status of implementing audit actions

  • Support the Regional hub management team in monitoring and ensuring key documents e.g meeting minutes, are stored and accessible.

    Additional
    tasks


  • Collate and share learnings generated from internal review and reflection processes.

  • Conduct desk research work and generate reports on internal and external information relevant to programme and business processes as may be agreed by Regional Hub Management Team.

  • Support the preparation of additional reports as requested by Regional Hub Management team.

  • Support documentation of Regional Hub Management meeting minutes as and when required

  • Support the Directors of the Sub-regions on any other tasks assigned

    Dealing with Problems

  • Quick ability to understand the complexity of Plan’s business model, organizational structures and decision-making processes.

  • Flexibility to support other areas of delivery/teams across the Region where such competencies are required.

  • Ability to navigate through complex internal systems to generate the needed management information.

  • Ability to develop strategic relationships within GH and COs for effective delivery of the information management analyst mandate.

    Knowledge, Skills, and Competencies

    Knowledge and experience

  • Bachelor’s degree in information management

  • Ability to develop and use data analytics tools

  • At least 3 years’ experience in similar or related role

  • Knowledge of the NGO sector

  • Experience of doing business success measures

  • Significant experience with large multiple government grants from donors

  • Knowledge of the sector and the financial management issues

  • Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques

    Skills

  • Strong team engagement skills.

  • Strong negotiating, facilitating and influencing skills

  • Excellent proven data analytical skills.

  • Good written and spoken English.

  • Good presentation and communication skills in developing and delivering management information.

  • Proficient in computer skills and use of Business systems.

    Behaviours:

  • Excellent interpersonal skills, working with people from different cultures and in different time zones, with integrity and honesty.

  • Ability to work under pressure within tight deadlines and with minimum supervision.

  • Proactive and diligent.

  • Highly motivated and an enthusiastic team player.

  • An understanding and commitment to the aims and values of Plan.

  • Good work methods to ensure timely delivery of results.

  • Ability to work within a multi-cultural environment and find creative solutions to knowledge management in MEESA.

    How to Apply

  • For more information and job application details, see; Plan International Regional Information Management Analyst Jobs in Uganda



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