Plan International Programme Area Manager Jobs in Uganda

Plan International Programme Area Manager Jobs in Uganda


The Organisation

  • Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.


  • Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

    Role Purpose

  • The purpose of this position is to lead and manage programme location unit staff in planning, implementing and monitoring program interventions to high quality, and manage the teams to ensure they perform highly and achieve organizational goals.

  • The Program Area Manager is in charge of providing strategic leadership in the overall implementation of the Country programs at the regional/district level through the approaches which are aligned with organizational priorities. Donor compliance across all grants is also key.

  • She/he is responsible in ensuring that all targets are met by staff across all key management areas of operation, program, sponsorship, human resource and finance. Dimensions of the Role

  • The post holder will report to the Head of Operations.

  • She/he directly supervises all staff under the programme area (approx. 15 to 25 staff depending on the budget and grants within the PIA) including every aspect of their role for effective delivery of all tasks.

  • He/she supports a three year operational needs of program implementation and supervises child sponsorship, administration, Information and technology, Monitoring & Evaluation,

  • She/he oversees the graduation of the sponsorship communities and their families and downsizing of operations in the program area.
    Provides effective operations and administration in the region.

  • Ensures PA staffs comply and adhere to all organisational policies on Finance, procurement, security, IT, Gender equality

  • The position will support the operational needs of all technical position with strong collaboration with National Programme Managers.

  • Oversees budget of the Programme Implementation Area with approval limits as per the country policy

  • Leads the Programme Area Management Team
    Member Country Management Team

  • Represent Plan International Uganda with external stakeholders in the region

    Accountabilities

    Strategic Planning, Development and Implementation

  • Provide overall guidance and support to the Programme Area in development of regional Annual Operational Plans, Programme/Project plans and budgets, and their implementation.


  • Lead the PIA to deliver high quality programme through implementing projects in a timely manner and to high quality, reflecting PIQP

  • Ensure scheduled design, monitoring and evaluation processes (assessments, designs, baseline surveys, evaluations, and transformational indicators measurement) are conducted and reports completed and approved.

  • Integration of Children & Young People Safeguarding in Programmes

  • Provide leadership to \ staff and communities in planning for and responding to emergencies and disasters, including having in place a PIA level Disaster Preparedness Plans..


  • Act as the Emergency Response Manager as when emergency responses arise in the region
    Disseminate and support implementation of Partnership and NO strategies, guidelines, initiatives and policies in the region.

  • Maintain a highly motivated team throughout the graduation process and manage staff development/growth in order to build a cadre of high performing staff and regional teams.

    People management

  • Staff capacity is built and their performance monitored through coaching, Mentorship, development plans, and identification of talent for grooming as potential successors by submitting succession plans.

  • Identify skill gaps and suggest to HRM/CLT for capacity building

  • Enhance team performance by supporting teams in developing monthly work plans and reviewing monthly reports and sharing learning across PIAs.



    Management of Operations and Standards

  • Ensure that costs from grants are effectively recovered and all related costs under grants are charged in appropriate account lines.

  • Track Programme Area budget to ensure efficiency, timely and quality program investment, including full expenditure to 100% at the end of the FY with well planned spending throughout the year.

  • Ensure existence and compliance of controls for risk reduction and management and that the PU risk database is up-to-date.

  • Deliver cost effective programs and adhere to internal control systems as per operational manual and local policies.

  • Ensure PIA assets are used and managed appropriately with inventory updated throughout in the graduation process.

  • Work on the Audit Action
    List as per the internal and external audits reports and suggestions share monthly progress to Director of Operations
    Fleet Management

  • Review the vehicle weekly/monthly reports, logbook-, trip-, and fuel records, monitors utilization, maintenance and fuel consumption and carry out monthly fuel and maintenance spend analysis

  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles

  • High quality child sponsorship communications and sponsor satisfaction

  • Support the PIA staff in planning and delivery of the graduation sponsorship communications so that targets are met consistently

  • Ensure all sponsorship reporting is accurate and in line with global guidelines and graduation process.

  • Ensure that community members, Sponsored Child and their families monthly actively participate in Plan’s programs

  • Ensure that all sponsorship commitments are implemented with high quality

  • Ensure that Global sponsorship KPIs are met in time and with quality

    Key relationships

    Internal contacts

  • CMT members-for policies enactment and enforcement, fundraising, recruitments & appointments

  • Head of Programmes, Head of Operations – programme management and operational issues
    National Programme Managers- Technical input on programmatic issues

  • Procurement and Administration Coordinators – seek project related administrative, logistics and procurements

  • Program Area Finance Manager – Review of financial documents in relation to project outlines, financial reports

  • Other Programme Area Managers – programme consultations and synergies

    External contacts

  • District Officials, Other NGOs, CBOs, Sector donors and partners- meetings and continuous discussions on program implementation

  • External Auditors and Partner auditors – auditing implementation of programs
    Donors and Sponsors

  • External visitors to the region
    Technical expertise, skills and knowledge

    Essential

  • Bachelor’s Degree in any development related field (Social Sciences, Development Studies, Management, Education, Agriculture or Public Health). Master’s degree is an added advantage.

  • At least 5 years working experience in a similar role with a good awareness of current issues in the field of development

  • Understand development issues, trends, challenges and opportunities and implication to community (child) development.

  • Knowledge of development issue especially those impacting child rights realization
    Knowledge on child right programming.

  • Experience on project management cycle especially on the participatory approach
    Knowledge on people, Budget, grants and financial management

    Desirable

  • Analytical and problem solving skills.
    Organization and time management skills in order to manage priorities within own workload, identify deadlines and cope with conflicting demands.

  • Experience in networking with poor children and their families, local and international NGOs, local government partners, and local community-based organizations.

    We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.

  • Holds self and others accountable to achieve the highest standards of integrity.

  • Consistent and fair in the treatment of people.

  • Open about mistakes and keen to learn from them.

  • Accountable for ensuring we are a safe organisation for all children, girls & young people

    We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.

  • Creates a climate of continuous improvement, open to challenge and new ideas.

    We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

  • Builds constructive relationships across Plan International to support our shared goals.

  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.

  • Engages and works well with others outside the organization to build a better world for girls and all children.

    We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

  • Builds constructive relationships across Plan International to support our shared goals.

    Physical Environment

  • Office environment but expected to travel on a frequent basis

    Closing Date

  • 07/02/2020

    How to Apply

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