Plan International Admin & Logistics Officer Jobs in Nigeria

Plan International Admin & Logistics Officer Jobs in Nigeria

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls.

We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity.

We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face.

We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

Plan International is registered in Nigeria with the Corporate Affairs Commission.

Key Roles/Responsibilities:

  • Provide day-to-day support to staff in general office operations and identify future needs.
  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors.
  • Coordinate and management movement register for all staff and visitors in the Yobe office
  • Effective management of the office operations
    Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office.
  • Coordinates the planning and organization of meetings and workshops.
  • Ensure that vehicles and all equipment are in good conditions and liaise with the Field office coordinator and Humanitarian Admin and Logistics Advisor about necessary repairs and improvements as necessary
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles
  • Coordinate logistics and procurement operations – Selection of vendors/suppliers
  • Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and
    ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Responsible for purchase order creation and maintenance in SAP
  • Store Management using specified software
  • Perform any other project related duties as specified by the Field Coordinator and other dotted line management.

    Technical Expertise, Skills and Knowledge
  • A degree in Business/Public Administration or related field.
  • At least 2 -4 years of experience working in administration and logistics generalist role in a
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook

    How to Apply
  • Interested and qualified candidates should apply online by 9th September 2019
  • For more information and job application details, see; Plan International Admin & Logistics Officer Jobs in Nigeria


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