Plan International Admin Assistant Jobs in Nigeria

Plan International Admin Assistant Jobs in Nigeria

Role Purpose

  • To provide support to sound administrative, office and logistics support to the Maiduguri office in line with policies of Plan International.

  • The role will contribute to effective office management including support to store management, inventory / asset management and supervision of janitorial services.

  • The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

    Dimension of Role

  • Implementation of administrative processes, protocols and systems for the Maiduguri Office.

  • Provide administrative and logistical support for staff

  • Supervision of Office Assistants / cleaners.

    Key Roles / Responsibilities

  • Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.

  • Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.

  • Sends out RFQ to pre-qualified and solicited vendors

  • Support program activities in the Maiduguri office where necessary in terms of getting vendors and ensuring venues are ready for activities

  • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow

  • Use systems and processes to assure smooth and timely flow of work.

  • Assist with organization of meetings and special events.

  • Maintain good and professional relationship with relevant vendors and visitors to the Maiduguri Office

  • Knowledge of general office practices and administrative procedures.

  • Resourceful in gathering and providing information.

  • Ensure the regular price survey is carried out twice a year while interfacing with Admin and the M&E team for the training of the enumerators.

  • Ensure that the Maiduguri office is tidy at all times through effective supervision of the cleaners

  • Receives and signs for fixed asset items and maintains physical

  • Generates purchase requisition- PR creation and maintenance in SAP for the Admin team and ensure the PR is properly filled.

  • Responsible for posting good receipt in SAP supported by a delivery note

  • Perform additional and miscellaneous job-related duties for the office as assigned by manager.

    Technical Expertise, Skills and Knowledge

  • A BA / BSc or HND in related Business Administration or related field.

  • At least 2 years practical work experience in supporting administrative systems in a similar organization

  • Proficiency in MS Word, MS Excel and MS Outlook a must

  • Knowledge of operating standard office equipment

  • Excellent communication skills – written and verbal

  • Ability to prioritize projects and strong problem solving skills

  • Good research skills and attention to detail.

    How to Apply

  • For more information and job application details, see; Plan International Admin Assistant Jobs in Nigeria

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