PIN Head of Systems and Operations Jobs in Zambia

PIN Head of Systems and Operations Jobs in Zambia


About the role:

  • Under the direct supervision of the Country

  • Director, the Head of Systems and Operations (HoSO) will be responsible for providing technical support, guidance and supervision to the finance, logistic and HR departments.

  • HoSO will ensure that procedures and processes are in place, unified and in line with PIN´s and donor guidelines.

  • HoSO also directly leads the process of the development and staff capacity building across the departments in terms of the systems and operations.

    Duties and Responsibilities:

  • Ensure that Systems and Operations support the implementation of the Country Strategy and that procedures and regulations are implemented in full transparency and in compliance with donor and PIN rules.

  • Ensure standardization of processes/procedures related to operations of finance, HR and logistic

  • Ensure effective communication between support (finance, logistic, HR) and program departments

  • Supervise overall country program economy including identification of gaps, financial and procedural risks, and provision of appropriate solutions

  • Oversee the budgets of support departments, improve needs planning and coordination, and contribute to planning needs for new projects with regards to support departments

  • Provide technical support and guidance to the finance team to ensure effective operations and coordination between budgeting, drawing and accounting

  • Provide technical support and guidance to logisticians to ensure effective operations and coordination between the office management, fleet management and procurement, stock and assets management including logistic budgets and planning

  • Supervise HR agendas, including capacity development plans, plan of inductions and trainings, managing leaves, allowances and evaluations

  • Manage local team
    and their continuous capacity building based on personal development plans

  • Ensure that key support policies are continuously updated as required and appropriate to the context

  • Ensure compliance with local legislation, rules and regulations in terms of visas, tax and labour law.

    Suitable candidates for this position should possess:

  • Previous experience with expat work for international NGO (work abroad experience)

  • Significant previous experience with managing systems, finance, logistic, administration and HR

  • Experience with finance management of projects funded by international donors is preferred

  • Experience of working within a humanitarian and/or development organization, preferably direct experience from the country program level

  • Experience with team management and supervision

  • Ability to work in difficult conditions and under pressure

  • Strong coordination, organizational, critical analysis and problem solving skills

  • Excellent communication skills, including fluent spoken and written English

  • IT literacy, advanced knowledge of MS Excel, working experience with accounting and economic software

  • University degree preferably in Finance/Economics, Logistic, Public Administration, Law or a related discipline

    How to Apply

  • For more information and job application details, see; PIN Head of Systems and Operations Jobs in Zambia


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