Pfizer Executive Assistant Jobs in South Africa
Pfizer Executive Assistant Jobs in South Africa
To provide executive administrative support to the Country Manager as well as and Corporate Affairs Director.
Primary responsibility is to the country manager.
Responsibilities
Diary management, including screening and filtering meeting requests and invitations
Screen incoming calls appropriately and attend to correspondence professionally and in a timely manner
Coordinate approval of documents for signature
Plan, schedule and manage appointments and team meetings
Planning meetings includes issuing invitations and managing agenda requests, pre read materials, and meeting room bookings
Scheduling will require coordination of multiple calendars and in some cases will require coordination with departments to enable digital access for remote participants (webex, video conferencing, or teleconferencing)
Offsite meetings will involve arranging logistics including meeting rooms, travel arrangements and meals
Arrange corporate travel and meetings by developing itineraries and agendas; booking transportation and arranging accommodation; and confirming all briefings have taken place.
Flexibility to modify bookings as business needs change
Prepare travel packs prior to departure with travel details and required briefing materials
Make guest arrangements, including building access, hotel accommodations, and local ground transportation support
Develop, maintain and review administration systems to achieve maximum efficiency.
Support the Country Manager in projects, proposals, bids, etc. through research, consultation
and team-management
Represents the Country Manager by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Country Manager
Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Business acumen is critical skill as he or she must anticipate consequences and act on changes of plan. Sensitivity to confidential matters is required and discretion is a critical characteristic.
Prepare expense reports
Process supplier invoices on internal finance database and follow process until payment is made.
Ensure suppliers are paid on time to avoid penalties
Requirements
Matric plus a secretarial qualification
5 years’ experience as Executive Assisttant to a CEO or senior general manager
Excellent Microsoft Office skills
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Exposure to Project Management
Reports to the Country Manager
How to Apply
Interested and qualified candidates should apply online by 10th October, 2019
For more information and job application details, see; Pfizer Executive Assistant Jobs in South Africa
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