Personal Assistant to Managing Director Jobs in Nairobi, Kenya

Personal Assistant to Managing Director Jobs in Nairobi, Kenya

  • Our client in the Automotive Manufacturing / Auto Engineering sector seeks to hire a Personal Assistant to the Managing Director to provide full administrative and secretarial support at a senior level ensuring smooth management of the day-to-day affairs, as well as handling sensitive and complex issues professionally and objectively.

    Key Responsibilities

  • Provide administrative support when required to the P.A to the C.E.O.

  • Manage the MD’s Electronic diary, assessing the priority of appointments and reallocation as necessary.

  • Manage the MD’s travel arrangements including visas, accommodation etc.

  • Process the MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD or other staff as appropriate.

  • Maintain MDs office systems, including data management and filing and records of MD’s contacts.

  • Provide cover at the reception. Receive, screen, and direct phone calls, meet and greet visitors at all levels of seniority.

  • Coordinate exports deliveries with the Transporters and the Clearing and forwarding company.

  • Preparation of Customs Documents, EAC Certificates/COMESA documents, and follow-up on endorsed Customs documentation. Update exports records in file and directory.

  • Following up on courier shipments.

  • Coordinate payments as directed by the MD.

  • Responsible and accountable for all the office stationery and office consumables.

  • Maintaining a proper record on the issuance and return of new and finished LPO and delivery books.

  • Ordering, distributing and keeping records for staff uniforms and company marketing merchandise.

  • Typing out Letters of Credit, Telegraphic Transfers, and Insurance cover notes as delegated.

  • Undertake other duties as may be assigned by MD.

    Skills & Qualifications

  • Minimum Diploma in Business Management/ Office Administration.

  • Min 3 years work experience in the same or similar position preferably in an Automotive manufacturing/Auto engineering sector.

  • Excellent communicator, highly organized with proficiency in secretarial duties.

  • Ability to meet deadlines with timely updates on progress.

  • Highly confidential and a person of integrity.

  • Ability to effectively use various required office software, machines, and equipment used in the office.

  • Experience in Export documentation and procedures – EAC.

    How to Apply

  • If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Personal Assistant to Managing Director) to

  • before 15th January 2022.

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