Personal Assistant to Managing Director Jobs in Nairobi, Kenya

Personal Assistant to Managing Director Jobs in Nairobi, Kenya


  • Our client in the Automotive Manufacturing / Auto Engineering sector seeks to hire a Personal Assistant to the Managing Director to provide full administrative and secretarial support at a senior level ensuring smooth management of the day-to-day affairs, as well as handling sensitive and complex issues professionally and objectively.

    Key Responsibilities

  • Provide administrative support when required to the P.A to the C.E.O.

  • Manage the MD’s Electronic diary, assessing the priority of appointments and reallocation as necessary.

  • Manage the MD’s travel arrangements including visas, accommodation etc.

  • Process the MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD or other staff as appropriate.

  • Maintain MDs office systems, including data management and filing and records of MD’s contacts.

  • Provide cover at the reception. Receive, screen, and direct phone calls, meet and greet visitors at all levels of seniority.

  • Coordinate exports deliveries with the Transporters and the Clearing and forwarding company.

  • Preparation of Customs Documents, EAC Certificates/COMESA documents, and follow-up on endorsed Customs documentation. Update exports records in file and directory.

  • Following up on courier shipments.

  • Coordinate payments as directed by the MD.

  • Responsible and accountable for all the office stationery and office consumables.

  • Maintaining a proper record on the issuance and return of new and finished LPO and delivery books.

  • Ordering, distributing and keeping records for staff uniforms and company marketing merchandise.

  • Typing out Letters of Credit, Telegraphic Transfers, and Insurance cover notes as delegated.

  • Undertake other duties as may be assigned by MD.

    Skills & Qualifications

  • Minimum Diploma in Business Management/ Office Administration.

  • Min 3 years work experience in the same or similar position preferably in an Automotive manufacturing/Auto engineering sector.

  • Excellent communicator, highly organized with proficiency in secretarial duties.

  • Ability to meet deadlines with timely updates on progress.

  • Highly confidential and a person of integrity.

  • Ability to effectively use various required office software, machines, and equipment used in the office.

  • Experience in Export documentation and procedures – EAC.

    How to Apply

  • If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Personal Assistant to Managing Director) to

  • jobs@corporatestaffing.co.ke before 15th January 2022.


    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to African Jobs.