Personal Assistant / Receptionist Jobs in Nairobi, Kenya

Personal Assistant / Receptionist Jobs in Nairobi, Kenya


  • Our Client is one of the leading oil and gas companies in the region, they are looking at adding to their pool of competent staffing a Personal Assistant / Receptionist.

  • The successful candidate will provide general office support with a variety of clerical activities and related tasks.

  • She /He will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

    Responsibilities:

  • Acting as a first point of contact: dealing with correspondence and phone calls.

  • Taking and retrieving messages for various personnel.

  • Managing diaries and organizing meetings and appointments, and controlling access to the Managing Director.

  • Booking and arranging travel, transport and accommodation.

  • Organizing events and conferences when required.

  • Reminding the Managing Director of important tasks and deadlines.

  • Typing, compiling and preparing reports, presentations and correspondence.

  • Managing databases and filing systems.

  • Implementing and maintaining procedures /administrative systems.

  • Liaising with staff, suppliers and clients.

  • Collating and filing expenses.

  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.

  • Assists in the ordering, receiving, stocking and distribution of office supplies.

  • Coordinates the pick-up and delivery of mails.

  • Assists with other
    related clerical duties such as photocopying, faxing, filing and collating.

  • Coordinate and manage minutes and action lists from meetings.

  • Coordinate and arrange company functions/exhibitions.

    Qualification & Experience

  • Degree in Office management, Secretarial Studies, Business Administration or related field of study.

  • At least 3 years continuous experience as a personal assistant/receptionist.

    Key Skills:

  • Advanced Microsoft Office Skills.

  • Must exhibit good emotional intelligence.

  • Discretion and trustworthiness.

  • Flexibility and adaptability.

  • Good oral and written communication skills.

  • Organizational skills and the ability to multitask.

  • The ability to be proactive and take the initiative.

  • Attention to detail.

  • Tact and diplomacy.

  • Communication skills.

    How to Apply

  • Qualified and interested applicants should send their detailed CV, indicating their current and expected salaries to

  • balteumconsultants@gmail.com not later than 5pm on 7th May 2021.

  • Only shortlisted candidates will be contacted.

  • “Our client embraces equal opportunity for all”.


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