Personal Assistant – Mombasa Jobs in Kenya

Personal Assistant – Mombasa Jobs in Kenya


Job Description/Requirements

  • The successful candidate will be responsible for providing Administrative Support to the Office of the Chief Executive Officer. He/she MUST have experience in a similar position in the building and construction industry. The ideal candidate must be Gujarati, Hindi, or Punjabi speaking.

    Responsibilities:

    • Help CEO manage output, workflow, and office deadlines.

    • Coordinate and prepare regular and special meetings of board committees as requested. Take accurate meeting minutes.

    • Collect and open all mail addressed to the CEO.

    • Management of the CEO’s diary and appointments.

    • Take and relay accurate and timely messages from telephone callers, and answer queries where possible.

    • Draft, type and dispatch all the CEO’s correspondence.

    • Liaise with relevant individuals, external organizations etc to arrange meetings prepare agendas and draft minutes.

    • Maintain a comprehensive filing system.

    • Co-ordinate Senior Management Team travel.

    • Tabulate and retrieve CEO’s official expenditures and claims.

    • Arrange local transportation when necessary, to facilitate the work of the office of the CEO.

    • Undertake any other duties as requested by the CEO or other authority.

    • Perform and co-ordinate
    all administrative activities for the Senior Management Team.

    • Perform any other duties as may be assigned by the CEO.

    Qualifications:

    • A degree in Secretarial Studies or related course.

    • A minimum of four years PA/secretarial experience at a senior level.

    • Shorthand and excellent typing skills- Good computer literacy, speed and accuracy are essential.

    • Demonstrates the ability to manage their time effectively using a time management system.

    • Experience of working within a busy environment.

    • Excellent organizational skills.

    • Excellent communication skills, both verbal and written.

    • Must be Gujarati, Hindi, or Punjabi Speaking.

    How to Apply

  • For more information and job application details, see; Personal Assistant – Mombasa Jobs in Kenya


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