PepsiCo Executive Personal Assistant Jobs in South Africa

PepsiCo Executive Personal Assistant Jobs in South Africa


Accountabilities

  • Provide professional and effective secretarial, administrative and financial support to the Director and the Executive Leadership team. To manage and maintain an efficiently run executive office.

  • A confidential PA who works exclusively for the Functional Directors (as per above). Requires initiative in handling business and travel arrangements. Re-routes urgent matters for attention in the absence of the Directors. Communicates with company senior managers and executives of outside organizations.

  • Overall management of functional Directors office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the Function.

  • Liaise with, and support of, key strategic suppliers, customers, external Agencies and other members of the executive team, non-executive directors, shareholder representatives and other senior stakeholders in both the public and private sectors in order to ensure ongoing and constructive relations.

  • Organization of Directors day and management of electronic diary which involves management of external and internal meetings, conference calls, events, etc.

  • Provide general and diverse administrative support for Directors

  • Coordinate guest visits, programme, accommodation, transport and meetings.

  • Attend to e-mails, including prioritization thereof and handling within area of accountability in the most efficient way.

  • Handle internal and external calls efficiently and professionally.

  • Compile documents, reports and presentations for various meetings as and when required.

  • Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation.

  • Maintain an efficient filing system.

  • Manage contacts to ensure up-to-date database entries and track key relations.

  • Demonstrate minute taking of key Functional Team meetings

  • Alignment with COSO Control and Control Team

  • Complete T&E accurately and timeously for Directors

  • Engage with suppliers were relevant and ensure timeous payment

  • Manage the purchase of office supplies and all other items needed.

    Finance Support

  • Monitor and manage relevant budgets and project costs

  • Monitor office, travel and meeting expenses on a monthly basis

  • Monthly reconciliation
    of the G&A budget vs. AOP & forecast

  • Ensure sign off of the budget with Finance for Flash preparation

  • Manage and ensure business compliance

  • Management of all P2P payments with regards to Directors and their Functional team’s travel and expense report

    Qualifications/Requirements

    Key skills / Requirements

  • Maintain professional manner when liaising with team; senior management and the executive team within PepsiCo and globally within PepsiCo in South Africa.

  • Maintain confidentiality in all matters.

  • General office administration duties.

  • Time management of BU GM/Vice President & Sales Strategy & Transformation Director.

  • Efficient administrative support.

  • Accurate information tabulation.

  • Contribution to key power point presentations.

  • Troubleshooting & Problem solving.

  • Communication.

  • Event Management.

  • 3yr Tertiary Qualification / Secretarial
    Qualification

  • Excellent administration & organizational skills.

  • Excellent report writing skills.

  • Document management.

  • High degree of computer literacy: Power Point; Excel & Word, SAP.

  • Professional Minute taking of Executive Meetings.

  • Minimum of 5 years experience as an executive assistant in a corporate environment / CEO /Senior Vice President.

  • Minimum 5 conference & events management experience as per PA experience.

  • Experience as an Executive Assistant to 2-3 Senior Directors Simultaneously.

  • Confidentiality.

  • Professional communication.

  • Interpersonal skills.

  • Strong organizational and methodical skills.

  • Attention to detail.

  • High levels of self-motivation.

  • Passion for service excellence.

  • Ability to work under pressure.

  • Drive for results.

  • Integrity.

  • Respect others.

  • Ability to deal with Complexity.

    How to Apply

  • For more information and job application details, see; PepsiCo Executive Personal Assistant Jobs in South Africa


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