Palladium State Finance and Admin Officer Jobs in Nigeria

Palladium State Finance and Admin Officer Jobs in Nigeria



Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.


For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.


Responsibilities


Finance:

  • Preparation of payment vouchers for all transactions ensuring appropriate signing, filing and documentation and the existence of a clear audit trail in line with DFID and Palladium guidelines.
  • Support the Senior Finance Manager in preparation of monthly financial forecasts for the state, including statements of the office Imprest account and requests for funds from the Abuja office.
  • Vouching all cheques and getting necessary signatures on each cheque.
  • Passing all vouchers to the programme Senior Finance Manager for checking and posting
    Responsible for petty cash and payment out of the petty cash for project purposes.
  • Maintaining daily cash balances for each cash account and requesting for cash top up of petty cash whenever the balance is low.
  • Update all financial registers including travel advance register, cash and bank registers, cheque registers, recurrent bill register, withholding tax register etc. daily.
  • Prepare monthly office running costs analysis.
  • Balancing all cash registers and payments against records of cash.
  • Liaise with programme bank account officers in respective banks on payment issues
  • Responsible for making bank lodgements for receipts into project bank accounts or for payment into other banks for payees in the case of salaries and other payments.
  • Draw up schedules on withholding tax monthly for remittances to appropriate authorities, and ensure prompt remittance of PAYE, WHT and other statutory taxes in line with the tax guidelines.
  • Support the programme Senior Finance Manager in the preparation of cash books
    Coordinate funds/advance retirements, reimbursement and refunds ensuring that advances are promptly retired as at when due.

    Administration:

  • Maintain the project vehicles at the state level ensuring that logbooks are maintained for all movements.
  • Maintain an up-to-date register of preferred suppliers and vendors and solicit for periodic evaluation and performance input from main service users.
  • Ensure that inventory quantities are adequate for the office by conducting regular inventory checks and timely ordering of supplies.
  • Support in the maintenance of fixed assets register by updating the assets register (tag numbers, condition, location, purchase date, repairs, etc.) on a regular basis.
  • Close supervision of
    contractors and service providers to ensure proper maintenance of generators, photocopiers, air conditioners, etc. is carried out promptly and to set standards of quality.
  • Assist in procurement, (clarifying specifications, analysing quotations, seeking approval) ensuring that purchases are made according to approved specification, price, quality and quantity.
  • Maintain rigorous operations that ensures systems are in place for proper receipt, rotation and control of programme‚Äôs materials.
  • Other duties as delegated by the Senior Finance Manager and the Finance and Administration Manager and the senior programme management team

    Working Relationships:

  • The State Finance and Admin Officer will report to the Senior Finance Manager and, through him/her to the Finance and Administration Manager as designated by the Team Leader or Director of Operations.
  • S/he will form part of the programme finance team and be expected to work closely with the Senior Finance Manager. S/he will also be expected to establish and maintain good working relationships with the rest of the Propcom Mai-karfi team.
  • The State Finance and Admin Officer will also be expected to establish and maintain relationships with key account officers in the various banks through whom the programme financial transactions take place.


    Requirements


  • Effectively communicates by actively listening and sharing information with relevant internal and/or external colleagues and stakeholders using a variety of appropriate communication tools and channels to enable better understanding; adjusts communication style and tone according to the audience and occasion.
  • Proactively disseminates both verbal and written information in a timely and understandable manner.
  • A degree in Accounting or Finance
    Minimum of 2 years work experience in an accounting role;
  • Previous experience providing financial support in a busy international team would be advantageous;


    How to Apply


    Interested and qualified candidates should apply online by 22nd March, 2019


    For more information and job application details, see; Palladium State Finance and Admin Officer Jobs in Nigeria


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