Ol Kalou Dairy Co-operative Society Ltd Secretary Jobs in Kenya
Qualifications / Experience / Knowledge
Diploma in Secretarial Studies, Business Administration, Office Management, or related field.
Certificate in Computer Applications from a recognized institution.
Minimum of two (2) years’ relevant experience in a similar role is an added advantage.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication and interpersonal skills.
Strong organizational, time management, and multitasking abilities.
High attention to detail and ability to work under minimal supervision.
Professional appearance with strong customer service orientation.
High level of integrity, confidentiality, and reliability.
Roles and Responsibilities
Serve as the first point of contact for members, customers, visitors, and other stakeholders, ensuring a professional and welcoming reception.
Manage the Society's front office operations and maintain a clean, organized, and professional reception area.
Receive, screen, and direct telephone calls, emails, and other communications to the appropriate offices.
Handle inquiries from members, customers, and visitors, providing accurate information or directing them to the relevant departments.
Receive, register, sort, and distribute incoming correspondence and prepare outgoing mail on timely manner.
Maintain accurate filing and records management systems, both physical and electronic, ensuring easy retrieval of information.
Record
and prepare minutes of meetings and follow up on implementation of agreed action points where required.
Coordinate office communication and facilitate the smooth flow of information within the Society.
Maintain confidentiality and security of organizational records, documents, and information.
Assist in organizing meetings, trainings, workshops, and other organizational events.
Receive and guide visitors, ensuring adherence to the Society's visitor management procedures.
Support various administrative and clerical functions to enhance operational efficiency.
Maintain professional relationships with members, customers, suppliers, and other stakeholders.
Perform other related duties as assigned.
How to Apply
For more information and job application details, see; Ol Kalou Dairy Co-operative Society Ltd Secretary Jobs in Kenya
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