Office of the Director of Public Prosecution Senior Supply Chain Management Officer Jobs in Kenya

Office of the Director of Public Prosecution Senior Supply Chain Management Officer Jobs in Kenya

Requirements for Appointment

For appointment to this grade, an officer must have: -

  • Served in the grade of Senior Supply Chain Management Officer II or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of two (2) years.

  • A Bachelor's degree in any of the following: - Commerce, Business Administration (Supplies Management! Option), Economics, Procurement!
    and Supplies Management, Marketing or their equivalent from a recognized Institution;

  • Be a member of the Kenya Institute of Supply Chain Management; and

  • Demonstrated merit and ability as reflected in work performance and results.

    Core Skills(Competencies

    In addition to the above requirements an officer must have the following skills:

  • Knowledge of procurement systems and procedures required in the management of functions within ODFF,

  • Knowledge of Public Procurement and Asset Disposal Act, 2015 and Public Procurement and Asset Disposal Regulations, 2020;

  • Knowledge of subsequent amendments to the Public Procurement and Asset Disposal Act, 2005;

  • Verification skills;

  • Communication;

  • Resource management! skills:

  • Leadership skills;

  • Policy implementation skills;

  • Organizational skills;

  • Records management skills;

  • Supervisory skills; and

  • Problem solving skills.

    Personal Qualities

    In addition to the above requirements an officer must have the following qualities: -

  • Interpersonal Skills.

  • Creativity and innovativeness.

  • Results based.

  • Ability to work under pressure.

  • Mentoring and coaching skills.

  • Exhibit high level of professionalism.

  • Ability to lead and manage teams.

  • Emotional intelligence.

  • Meets Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.

    Duties and Responsibilities

  • An officer at this level will be responsible to the Principal Supply Chain Management Officer, for assigned Supply Chain Management function. Specifically, duties and responsibilities will entail: -

  • Provide secretariat service to negotiations with suppliers and service providers for ODPP's value for money as required by the PPADA, 2015 and PPADR, 2020; and other directives.

  • Undertake and analyze the research (intelligence) on market trends to inform placing of orders or recommend appropriately awards of all procurement matters;

  • Undertaking collection, collation and analysis of data from the internal and
    external stakeholders and make appropriate recommendations thereof Implement ODPP Supply Chain work plan

  • Prepare, distribute to suppliers the tender documents, request for quotation and proposal documents, registration of suppliers documents;

  • Review and update ODPP Post contracts awards, tender documents,

  • Expression of Interest and any other relevant information to the Public

  • Procurement Information Portal (PPIP) and Information Financial Management Information System (IFMIS);

  • Coordinate the receiving and opening of quotations, request for proposals and
    tender documents;

  • Provide secretarial services to the quotation opening committer;

  • Drafting local purchase orders (LPO) and local service orders (LSO);

  • Lead the receipt of all goods and ensure proper recording in Goods Received.

  • Notes (GRN)}, bin card, IFMIS system and any other relevant record;

  • Prepare and compile all relevant documents to support payment of suppliers vouchers;

  • Coordinate Issuance of goods to users as per the requests in a timely manner to the appropriate department;

  • Monitor maintain stock levels and raise internal purchase requests for the stock replenishment;

  • Coordinate receiving and recording of invoices, delivery notes, internal requisition purchase forms, and any other relevant document on behalf of the department;

  • Assist in the collection of information for the periodic reports for submission to the relevant authorities.

  • Coordination of maintaining and updating ODPP asset register.

  • Implementation of the performance management systems

  • Pulling together, recording and forwarding delivery notes, invoices, copy of contracts including LPO/LSO and acceptance certificates for payment.

  • Supervise, mentor and each staff under him, her in order to enhance performance.

    How to Apply

  • For more information and job application details, see; Office of the Director of Public Prosecution Senior Supply Chain Management Officer Jobs in Kenya

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