Office of the Director of Public Prosecution Senior Records Management Officer Jobs in Kenya

Office of the Director of Public Prosecution Senior Records Management Officer Jobs in Kenya

Requirements for Appointment

For appointment to this grade an officer must have:-

  • Served in the grade of Records Management Officer | or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of two (2) years;

  • A Bachelor's Degree in Information Science’ Records Management or in any relevant Social Sciences from a recognized institution;

  • Attended a Supervisory Course lasting not less than two (2) weeks from a recognized institution; and

  • Demonstrated professional competence and achievement of performance targets and results as reflected in the performance appraisal.

    Core Skills / Competences

    In addition to the above requirements and an officer must have the following skills: -

  • Knowledge of relevant legislation

  • Knowledge in budgeting

  • Communication and interpersonal skills;

  • Problem solving skills

  • Supervisory skills

  • Organizational skills

  • Problem solving skills

  • Planning skills; and

  • Report writing skills.

    Personal Qualities

    In addition to the above requirements an officer must have the following qualities: -

  • Creativity and innovativeness;

  • Ability ta work under pressure;

  • Ability to lead and manage teams;

  • Results oriented;

  • Computer literacy;

  • Self-driven; and

  • Meets Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability,

    Duties and Responsibilities

    An Officer at this level will be responsible to the Senior Records Management Officer I for assigned Records Management function. Specifically, duties and responsibilities
    will entail: =

  • Oversee implementation of initiatives to enhance integrity and accountability of records.

  • Supervise the management of e-records and participate in establishment of metadata requirements for archival of e-records,

  • Identify and address operational challenges on a day to day basis, — operational Mentor and coach staff under them to ensure high motivation and performance.

  • Coordinate disposal of obsolete records
    Receive correspondences and files for marking to action officers to ensure effective and efficient delivery of office functions.

  • Participate in opening of new files in line with the ODFP policies
    and procedures on records management.

  • Recommend the implementation of initiatives that enhance security, safety and integrity of records in the registry.

  • Prepare work plans for the sections, to ensure the operations of the sections are aligned with the divisional strategy that supports the delivery of timely and quality public prosecution services,

  • Participate in the preparation of quarterly and annual sectional reports that identify the challenges encountered, in order for management to develop solutions for the identified challenges.

  • Promote security of all the registry documents to ensure no access by unauthorized persons that can expose ODPP to various risks.

  • Identify and recommend solutions to operational challenges that affect efficiency
    in the delivery of service,

  • Participate in the preparation of the section budget, to ensure sufficient allocation of resources necessary for the delivery of quality and timely service by the section.

  • Supervise staff working under him/her to ensure high motivation and performance.

  • Preparing reports on human resource issues such as divisional records management staff requirements and staffing levels.

  • Maintain proper record inventory,

  • Make recommendations on record management procedures and processes to enhance efficient service delivery.

  • Maintain proper records inventory.

  • Draft Quarterly divisional reports in compliance with records management principles and statutory requirements of the office.

  • Participate in implementation of work plans for the division to ensure realization at the divisional set objectives.

    How to Apply

  • For more information and job application details, see; Office of the Director of Public Prosecution Senior Records Management Officer Jobs in Kenya

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