Office of the Director of Public Prosecution Senior Assistant Director Records Management Jobs in Kenya

Office of the Director of Public Prosecution Senior Assistant Director Records Management Jobs in Kenya


Requirements for appointment

  • Served in the grade of Assistant Director Records Management DPP 4 or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of two (2) years;

  • Bachelor's degree in information science or Records management or an equivalent qualification;

  • Master's degree in information science or Records management or an equivalent qualification;

  • Thorough understanding of National and ODPP goals, policies and development objectives:

  • Demonstrated merit and ability as reflected in work performance and results; arid

  • A member of Kenya Association of Records Managers and Archivists (KARMA).

  • NOTE: Possession of a Strategic Leadership Development Programme lasting not less than six (6) weeks from a recognized institution will be an added advantage.

    Core Skills/Competencies

  • Leadership skills.

  • Problem solving skills.

  • Communication skills.

  • presentations skills.

  • Organizational skills.

  • Analytical skills.

    Personal Qualities

  • Resource management and Mobilization skills.

  • Interpersonal skills.

  • Ability to work under pressure.

  • Negotiation skills.

  • Ability to build and lead cohesive teams.

  • Problem solving skills.

  • Persuasive skills.

  • Counselling skills.

  • Computer Knowledge.

  • Knowledge of relevant legislations.

  • Knowledge in budgeting.

  • Meet the requirements of Chapter Six of the Constitution of Kenya 2010;

  • Integrity, Leadership, Honesty, Accountability and Discipline in the service to
    people.

    Duties and Responsibilities

  • An officer at this level will head the Records Management division and he,' she will be
    responsible directly to the Deputy Director of Central Facilitation Services professionally
    and administratively for efficient and effective management of the division. Specifically,
    duties and responsibilities will entail:

  • Guide the interpretation and implementation of the provisions of the Kenya National Archives and Documentation Services Act cap 19 on records management in the ODPP

  • Plan and Coordinate preparation of the divisional budget and the procurement plan

  • Evaluate the effectiveness of the record management policies, rules and regulations.

  • Oversee the implementation of records management programmes to ensure the attainment of organizational objectives,

  • Plan for the Deployment and utilization of records management personnel for efficient and effective service delivery,

  • Evaluate the effectiveness of records management policies, rules and regulations with
    a view Lo aligning them to the mandate of ODFP

  • Oversee maintenance of professional records management ethical codes of practice

  • Coordinate registry activities to ensure standard best practices

  • Oversee maintenance of proper
    records inventory

  • Plan for the Preparation of Quarterly divisional reports in compliance with the
    stationary requirements,

  • Participate in the automation of the records management system at ODPP, to enhance efficiency and effectiveness in the delivery of records management services.

  • Develop and supervise records retention and disposal schedules

  • Advise IT managers on metadata requirements for archival of e-records

  • Take charge for assigning and managing the organization records management program for both core mission and administrative records

  • Advise the organization's senior management staff on the records documentation, creation and management, keeping them informed on current and projected operational requirement issues, legislative and regulatory matters.

  • Facilitate communications among different office divisions in matters relating to records, information assets and the management of risks to these assets

  • Collaborate with legal counsels within the organization to ensure records or information assets are managed for accountability and protection of the interest of the public and mitigate records related litigation risks.

  • Oversee Implementation of the security of records by providing access protocols,

  • Coordinate the implementation of performance management in record management division.

  • Supervise the implementation of the ODFP records management programmes and monitor their implementation to ensure timelines in service delivery.

  • Develop and implement effective records security systems lo ensure safety and restricted access.

  • Supervise research on records management to implement and ensure beat practice and current standards are employed in the management of records.

  • Monitor the implementation of the divisional policies and procedures, to ensure the division maintains high quality standards in the delivery of service.

  • Address issues raised on records management by registry users and other stakeholders,

  • Mentoring and coaching staff under him/her to enhance achievement of the ODPP strategic plan.

    How to Apply

  • For more information and job application details, see; Office of the Director of Public Prosecution Senior Assistant Director Records Management Jobs in Kenya


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