Office of the Director of Public Prosecution Records Management Officer Jobs in Kenya

Office of the Director of Public Prosecution Records Management Officer Jobs in Kenya

Requirements for appointment

For appointment to this grade, a candidate must have: -

  • A Bachelor's degree in Records management or Information Science or an equivalent qualification in a relevant field from a recognized institution.

    Core Skills/Competencies

  • Communication skills

  • Organizational skills

  • Computer literacy skills

  • Research skills

  • Presentation skills

  • Problem solving skills

    Personal Qualities

  • Interpersonal skills

  • Computer Skills

  • Ability to work under pressure

  • Ability to work well with teams

  • Meets Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.

    Duties and Responsibilities

    An officer at this level will be responsible to the Records Management Officer I for assigned records management function; Specifically, duties and responsibilities will entail: -

  • Maintain security and safely of records in the registry to minimize wear and tear of stored documents, and to protect the ODPP information.

  • Receive and dispatch letters and file s in a timely manner and in line with the records management policies and procedures and to ensure timely communication.,

  • Receive, mark and file letters that have been actioned by officers to ensure the letters are securely stored and easy to trace and retrieve when required,

  • Renew file covers to facilitate ease in the retrieval of documents when required.

  • Dispose obsolete records as instructed to support proper utilization of records
    management facilities,

  • Facilitate easy
    retrieval of records when required.

  • Participate in maintenances of proper records of inventory.

  • Marking files and correspondences to be actioned by officer.

  • Maintain file movement registers and other record tracking tools to ensure the files can be race when required.

  • Manage bring up diary of pending functions for effective office operations.

  • Maintain proper records of inventory to facilitate ease in retrieval of records when

  • Maintain outgoing and incoming mail registers.

  • Identify and addressing operational challenges on day today basis.

  • Open new files as guided in line with the ODPP policies and procedures on records management,

  • Prepare individual and sectional work plans and reports to ensure the operations of the sections are aligned with performance management policies.

  • Maintain security of all the registry documents and their custody.

    How to Apply

  • For more information and job application details, see; Office of the Director of Public Prosecution Records Management Officer Jobs in Kenya

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