Office of the Director of Public Prosecution Principal Administrative Officer Jobs in Kenya

Office of the Director of Public Prosecution Principal Administrative Officer Jobs in Kenya

Requirements for appointment

  • Served in the grade of Senior Administrative Officer I for a minimum of two (2) years or other comparable and relevant position in the Public Service or Private Sector:

  • A Bachelor's Degree in any Social Science or its equivalent qualification from a recognized Institution;

  • Post graduate diploma in any Social Science or an equivalent qualification from a recognized institution; and

  • Demonstrated merit and ability as reflected in work performance and results,

  • NOTE: Possession of a Senior Management Course lasting mot less than four (4) weeks from a recognized institution will be an added advantage.

    Core Skills/Competencies

  • Communication skills.

  • Organizational skills.

  • Counselling skills.

  • Presentation skills.

  • Negotiation skills.

  • Problem solving skill.

    Personal Qualities

    In addition to the above skills an officer must have the following qualities: -

  • Policy development and formulation

  • Interpersonal skills

  • Computer literacy

  • Creativity and innovativeness

  • Results oriented

  • Emotional Intelligence

  • Knowledge of parliamentary business and development of cabinet memos behavioral

  • Thorough knowledge of relevant legislation

  • Ability to work under pressure

  • Ability to build and lead cohesive teams

  • Meets Chapter Six (6) of the constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people,

    Duties and Responsibilities

    An Officer at this this level will be responsible to the Senior Principal Administrative Officer for assigned Administration function. Specifically, duties and responsibilities will entail; -

  • Ensure the Implementation of work plans for the division, to provide guidance in the delivery of the administration strategy, against set timelines and quality standards.

  • Coordination of efficiency improvement measures for optimum service delivery.

  • Monitor the achievement of divisional targets to ensure realization of organizational goals.

  • Ensure the Implementation of administration division resolutions and instructions of the Deputy Director Central Facilitation Services for effective service delivery.

  • Coordinates staff matters and provides stall with visionary leadership that harnesses the strengths of individuals and promotes their performances to ensure that the administration function in ODPP adopts and delivers consistent, reliable and high standards of customer service.

  • Monitor the implementation of the ODPP strategic plan at the divisional level, to
    ensure the deliverables of the plan are met against set timelines and quality standards, and that there is efficiency in resource utilization.

  • Ensure prudent utilization of funds and resources allocated to the division, to ensure the resources are spent without wastage, and to garner the trust of stakeholders in the ability of ODPP to deliver quality public prosecution services.

  • Guide staff in the implementation of individual
    work plans, to ensure delivery oft
    work against set timelines and quality standards, and to facilitate quality implementation of the division strategy.

  • Provide assistance Lo the ODPP staff in the preparation of travel documents required, to ensure staff are able to travel as planned in the delivery of service.

  • Oversee the allocation of office space, equipment, furniture, and office supplies, to ensure the ODEP staff are supplied with necessities for efficiency in the delivery of work.

  • Coordinate transport for ODFP to ensure safe and timely transfer of staff and items as necessitated by the ODPP operational needs in the delivery of service.

  • Supervise clerical and telephone services by the administrative staff to ensure the delivery of high-quality services.

  • Coordinate the payment of bills incurred by the ODPF staff in in the delivery of work, to support the readiness of suppliers to attend to the needs of the institution.

  • Coordinate the ODPP office cleanliness and maintenance, to enhance compliance with the ODPP policies and standards on the maintenance of the work environment, and to create an appealing work environment that enhances staff performance.

  • Supervise the performance of outsourced services such as cleaning, security, catering, etc to ensure that there is value for money.

  • Participate in the development of tools and processes that enhance efficiency in the delivery of transport services for the officer, to enhance efficiency in the operations of the Office through timely and quality provision of transport services.

  • Participate in the implementation of office management services such aa, lease and fleet management; to ensure delivery in a timely manner and with consideration to high quality standards, to support the delivery of the ODPFP services In an efficient manner.

  • Compile administrative staff training needs and projections in order to enhance capacity development in liaison with the Prosecutor Training Institute.

  • Prepare an up-to-date record of administrative Office personnel in the ODPP.

  • Represent the Administrative Division in various office assignments.

    How to Apply

  • For more information and job application details, see; Office of the Director of Public Prosecution Principal Administrative Officer Jobs in Kenya

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