Office / Admin Assistant Job in Nairobi, Kenya

Office / Admin Assistant Job in Nairobi, Kenya

Duties and Responsibilities


  • Identify and Manage all the pre-qualifications and present them to the Management for review and approval.

  • Sourcing for relevant tenders.

  • Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting issues.

  • Ensures all relevant documentation for bid proposals is complete and accurate.

  • Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed out.

  • Prepare written proposals, financial proposals and attach all the relevant documentation.

  • Observe tender deadlines and deliver before/on time.

  • Contribution in cost and price calculations.

  • Coordination of tender reviews and deadlines and adjust them to the frameworks given.

    Sales and Marketing

  • On the days you are not preparing tenders you will be selling and marketing the company’s services.

  • Social media marketing.

  • Telesales and email marketing.

  • Pre-planning weekly sales prospects.

  • Networking, Cold calling and visiting potential customers.

  • Sending proposals.

  • Record information on a database and maintain clients’ databases.

  • Target appropriate customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial, Industrial, Education etc.

  • Negotiating the sales and clinching business with clients


  • Assist with general office administration functions.

  • Compile and update the bids/quotations register.

  • Compile and check bids and quotations with the administrative responsiveness criteria.

  • Keep record of all approved submissions in a file.

  • Monitor validities of closed tenders.

  • Write monthly reports on tenders evaluated.

  • Arrange bid committee meetings with all role-players .

  • Distribute adjudicated submissions to relevant Units.


  • Degree in Sales and Marketing or Business Management.

  • Previous experience in Sales and marketing (social media marketing will be an added advantage).

  • Strong time-management and organizational skills.

  • Ability to coordinate several tasks at the same time.

  • Well-developed negotiation skills.

  • Self-motivated and hardworking.

  • Good understanding of the Tender Management Process.

  • Excellent communication and negotiation skills in both written and spoken.

  • Proficiency in Office Computer applications.

    Personal Attributes

  • Result oriented

  • Integrity

  • Interpersonal Relations

  • Self-driven

    Key Skills

  • Communication

  • Analytical

  • Planning

  • Negotiation

  • Customer care

  • Computer literacy

    How to Apply

  • Interested candidates are invited to strictly email their cover letter and CV with the subject, Administrative Assistant to

  • by 26th June 2020.

  • Only short listed candidates will be contacted.

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