Nicole Sinclair Consulting Personal / Admininstrative Assistant Jobs in Nigeria

Nicole Sinclair Consulting Personal / Admininstrative Assistant Jobs in Nigeria


Personal / Administrative Assistant

  • Our client is a solar energy company that provides solar solutions to their client needs.

  • This role will provide personalized secretarial and administrative support in a well-organized and timely manner.

  • Candidate will work on a one-to-one basis on a variety of tasks related to the CEO’s working life and communication.

    Responsibilities

  • Provides secretarial and administrative support to the CEO

  • Preparing correspondence on behalf of the CEO

  • Reading, monitoring and responding to mails
    Organizing and maintaining diaries and scheduling appointments as guided.

  • Manages all forms of incoming and outgoing communication (phone calls, emails, etc).

  • Carrying out specific projects and research.

  • Organizing meetings and taking notes or dictations at meetings.

  • Types, prints and files all personal documents.

  • Liaising with clients, suppliers and contractors.

  • Responsible for the effective running and administration of the CEO’s personal office.

  • Arranging detailed travel plans, itineraries and agendas and compiling documents for travel- related meetings.

  • Booking travel arrangement.
    Occasionally travelling with the CEO to provide general assistance.

  • Organizing personal intinerary and planning of events for the CEO

  • Manages and updates contacts and address book both business and personal.

  • Ensures appropriate record keeping of daily expenditure and retires to accounts accordingly.

  • Assist with personal and administrative functions.

    Competency/Skill/Requirements

  • B.sc in a related field.

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

  • Experience in
    office management systems and procedures.

  • Must have high creative ability

  • Experience in the usage of office equipments, like printers and fax machines.

  • Ability to use own initiative to effectively manage workloads.

  • Ability to communicate when undertaking responsibilities and delivering services.

  • Excellent writing and verbal communication skills.

  • Highly organized and flexible.

  • Experience in office management systems and procedures.

  • Ability to multitask and meet changing deadlines.

  • Ability to maintain confidentiality.

  • Should be organized and detail oriented.

  • Excellent time management skills and the ability to prioritize.

    How to Apply

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