NCIC Assistant Office Administrator Jobs in Kenya

NCIC Assistant Office Administrator Jobs in Kenya


  • The National Cohesion and Integration Commission was established to facilitate and promote equality of opportunity, good relations, harmony and peaceful co-existence between persons of different ethnic and racial communities of Kenya and to advise the Government on all aspects thereof.

    Overall Job Summary

  • This position is responsible for the office management function and offering support to all administrative activities carried out in the Commission.

    Responsibilities

  • This is the entry grade for this cadre. An officer at this level will work under the guidance of a senior officer.

  • Taking oral dictation;

  • Managing e-office;

  • Word and data processing;

  • Operating office equipment;

  • Attending to visitors/clients;

  • Handling telephone calls and appointments;

  • Maintaining office diary and travel itineraries;

  • Ensuring security of office records equipment and documents, including classified materials;

  • Preparing responses to simple routine correspondence;

  • Establishing and monitoring procedures for record keeping of correspondence and file movements;

  • Maintaining an up to date filing system in the office;

  • Ensuring security, integrity and confidentiality of data;

  • Managing office protocol and etiquette;

  • Supervising office cleanliness; managing petty cash; and

  • Undertaking any other office administrative services duties that may be assigned.

    Qualifications

    For appointment to this grade a candidate must have:-

  • Diploma in Secretarial Studies from the Kenya National Examinations Commission; OR

  • Business Education Single and GRADE Certificates (BES & GC) from the
    Kenya National Examination Commission in the following subjects:-

  • Shorthand III (minimum 80 w.p.m.),

  • Typewriting III (50 w.p.m)/ Computerized Document Processing III,

  • Office Management III/Office Administration and Management III,

  • Business English III/Communications II,

  • Secretarial Duties II,

  • Office Practice II,

  • Commerce II.

  • Certificate in computer application skills; and Shown merit and ability as reflected in work performance and results.

    Documents required

  • Applicants should present originals of the following documents during the interview if shortlisted:

  • National Identity Card/Passport

  • Academic and professional certificates and transcripts;

  • Any other supporting documents and testimonials; and

  • Valid and current clearances from the following bodies:

  • Kenya Revenue Authority.

  • Higher Education Loans Board.

  • Any of the Registered Credit Reference Bureaus.

  • Ethics and Anti-Corruption Commission.

  • Directorate of Criminal Investigations (Police Clearance Certificate).

  • Submit recommendations from a relevant professional body.

    How to Apply

  • For more information and job application details, see; NCIC Assistant Office Administrator Jobs in Kenya


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