National Planning Authority Administrative Secretary - Personal Assistant - Jobs in Uganda

National Planning Authority Administrative Secretary - Personal Assistant - Jobs in Uganda


The National Planning Authority (NPA) was established by an Act of Parliament No.15 of 2002 in compliance with article 125 of the Constitution of the Republic of Uganda (1995). Accordingly, it is the principal statutory agency responsible for the management of national and decentralized development planning in Uganda.

The primary function of the Authority is to produce comprehensive and integrated development plans for the country elaborated in terms of the perspective Vision, Long and Medium-term Plans.

Through its external sourcing strategies and career offers, NPA Executive Authority is desirous of filling selected vacancies to strengthen its human resources capacity by recruiting dynamic and self-motivated professional individuals to complement its current staff in the effective and efficient
implementation of its mandate. The offer is open to interested professionals with the required qualifications, experience, competencies, skills and the right work attitude. A competitive and attractive remuneration package is attached to each position.

To Provide Secretarial, technical and
administrative support to the Office of the
Chairperson.

Responsibilities

  • Organizes the Chairpersons official schedule of, meetings, appointments and activities (internal and external)
  • Responsible for records in the office of the Chairperson
  • Management correspondences and movement
    of records between the office of the ED,
    Registry and other offices
  • Writing technical papers as instructed by the Chairperson
  • Undertake inquiries, research and
    investigations in Chairpersons areas of interest.
  • Answer calls, take electronic messages, direct calls
  • Carry out word processing and formatting
  • Responsible for all official records in the office of the Chairperson
  • In liaison with Management organizes
    Chairpersons internal and external travels
  • Ensure that the staff associated with the Office of the Chairperson are available whenever required and issues affecting such personnel are brought to the attention of management.
  • Work hand in hand with the Minute Secretary
    to ensure availability of the agenda and
    relevant documents for meetings.
  • Circulate agendas, programs and action points to relevant officers
  • Collects relevant data and information on
    various aspects of national development
    planning and performance;
  • Reviews existing materials such as books,
    newspapers and journal articles, internet
    resources, published data and create periodic
    summarized reports;
  • Analyses data and information and preparing
    summarized reports use by the Chairperson;
  • Initiates proposals, plans and budgets for the office of the CP;
  • Prepares briefs and presentations for the
    Chairperson
  • Undertakes research on topics and areas of
    interest for the office of the Chairperson
  • Liaise with administration in preparation of required logistics or refreshments for meetings as needed
  • Ensuring that the office of the Chairperson is conducive for work.
  • Keeping safely keys and passwords/ avoiding
    un authorized access
  • Responsible for equipment and furniture in
    office of the Chairperson
  • Any other lawful duties as assigned by the
    supervisor or higher authorities

    Requirements

  • Honors degree; in Economics, Development
    Studies, Secretarial Studies, Administrative
    and Secretarial Science, management studies,
    or related field relevant
    field to the
    responsibilities of the office.
  • Master’s in Public Administration and Management, Secretarial Studies, or related qualifications in relevant
    field Any of the following will be of added advantage;
  • Executive Assistants or Personal Assistants trainings and certification in fields relevant to the job.
  • Evidenced knowledge in data analysis and research methods, team building, monitoring and evaluation,
  • Membership to a professional body or association associated with the job.
  • Demonstrated varied experience and substantive knowledge of at least six (6) years secretarial work, policy-oriented research, project implementation and management, report writing, data collection and analysis
    in a reputable development-oriented busy
    institution/organization involving management and administration of cross-functional activities
  • Experience in research and writing of papers will be of added advantage
  • Industrious and self-driven
  • Swift and ready to work under pressure and for long hours
  • Track record of high Integrity
  • Computer literacy
  • Strong interpersonal and communication skills
  • Must be result oriented
  • Strong team player with leadership skills

    How to Apply

    NB Canvassing or any attempt thereof will lead to immediate disqualification.
    Applicants are to forward two sets of applications with detailed curriculum vitae, including phone and email contacts; photocopies of academic and professional certificates and transcripts addressed to:

    The Executive Director,
    National Planning Authority,
    P.O.BOX 21434
    Kampala Uganda;


    Planning – House Plot 17 Clement Hill Road.
    Note:

  • The preferred method of applications’ is recorded delivery through the NPA Front Desk / Reception. However, candidates using post office should post early enough to avoid late deliveries and retrievals from post office beyond the closing date.
  • “NPA” is an equal opportunity employer and female applicants with the relevant experience and qualifications are encouraged to apply
    for positions of their choice.
    (c) Shortlisted candidates shall be notified through their email addresses and or phone contacts indicated in their applications or CVs.
  • Academic documents for the successful candidates will be vetted their authenticity and background checks conducted before considered for appointment into the Authority.
  • The successful candidates will be offered contracts in accordance with NPA guidelines.
  • Advertised positions not filled thereafter will remain open until when filled.
  • A detailed advert is accessible on NPA website under opportunities on www.npa.go.ug.
  • The closing date for receipt of applications at NPA (both: hand delivered, post office & courier) shall be Friday 8th November, 2019 at 16:55 hours.

    For more information and job application details, see; National Planning Authority Administrative Secretary - Personal Assistant - Jobs in Uganda

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