Naguru Teenage information and Health Centre Finance Manager Jobs in Uganda

Naguru Teenage information and Health Centre Finance Manager Jobs in Uganda


Role Overview:

  • Providing effective leadership in financial management and administration, audit services in accordance with procurement policy and procedures,
    Grant Management and Human Resources services.

  • To provide financial management direction / leadership and guidance and ensure NTIHC overall strategic objectives are met within the framework of the NTIHC Financial Management policies and procedures.

  • To provide administrative direction / leadership and guidance and ensure NTHIC strategic objectives are met within the framework of NTHIC administrative policies.

  • To ensure compliance with local and international financial policies.

  • To ensure compliance with donor policies and requirements.

  • Ensure effective and efficient use of resources

    Key Result Areas Duties and Responsibilities

    Budgeting and Forecasting

  • Coordinate the process of financial forecasting for the 5-year strategy (includes translating the program plans into financial
    forecasts)

  • Initiate the development of the financial strategy

  • Review NTIHC strategy identifying the annual strategic financial implications for NTIHC and develop a broad budgeting, planning agenda for implementation

  • Review and update a resource Allocation Framework for effective allocation of financial resources

  • Review various financial budgeting and reporting documents to ensure they are in line with approved budget submitted to relevant stakeholders/ donors/ partners

  • Prepare financial forecasts of income and expenditure

  • Review, revise and update NTIHC budgets as deemed necessary

  • Check and ensure appropriate levels of resources at department levels as well as any partners implementing NTIHC projects

  • Prepare detailed expenditure budgets and summary budget tables

  • Finalize the adoption of the Finance Management Policy, HR manual Procurement Policy and other administrative policies.

  • Lead the development, implementation of a cost share Allocation Framework for effective allocation of resources

    Financial Manageme nt and Reporting

  • Review & Submit management reports(tables), Financial Returns to, management and donors & relevant stakeholders

  • Prepare and issue year end processing guidelines

  • Review reporting system for effective monitoring of finances of NTIHC and recommend improvements accordingly.

    Internal Controls

  • Review and recommend to the ED, the authorization of Payments, and the pay roll

  • Check and recommend for approval the bank and ledger Reconciliations

  • Reviewing and recommend for ED’s approval, contracts in line with the finance and procurement policies of NTIHC

  • Authorize payments/sign Cheques and Web banking

  • Review period end processes and Procedures

  • Check and ensure that resource reserve levels at Department levels comply with the stipulated Finance policy guidelines

  • Check Continuity and functioning of NTIHC’s finance information system and other systems platforms ensuring timely renewal of
    licenses, access and necessary authorizations

  • Schedule periodic data backup for the Financial Information systems in line with backup guidelines

  • Review system versatility (as well as system improvement proposals) and identify system weaknesses and flaws and recommend changes to the relevant department

  • Initiate cash remittances requests to donors and from IPs and submit to the ED for approval.

    Grants management

  • Review proposal budgets and project risk matrices

  • Review donor reports for compliance with signed MOUs

  • Review donor agreements

  • Support the development of financial forecasts for funding proposals.

  • Review and recommend for approval, the Donor Management Tracking frameworks/ tools for NTIHC

  • Attending to donor queries and concerns on financial issues

  • Consolidate and prepare timely accurate donor financial reports in line with donor guidelines and NTIHC policies and procedures

  • Provide technical support to partners and staff implementing NTIHC donor funded projects, fundraising and donor fund management in line with donor guidelines and NTIHC policies and procedures

  • Coordinate the Management of Project related documents, maintain up to date project records and provide status updates to donors when
    required.

    Team Leadership

  • Develop work plans and set performance targets for finance staff

  • Set up an enabling environment for finance staff performance, recognition and reward

  • Carry out scheduled Finance staff development meetings

  • Organize and plan for Finance staff development and financial training.

    Audit

  • Procure audit services and manage audit assignments in line with relevant policies

  • Coordinate external audits and respond to audit queries

  • Enforce and follow up the implementation of audit recommendations

  • Develop and update audit action plans and audit risk matrices

  • Submit reports in respect of Management and statutory audits

  • Submit audited financial statements as per the required deadlines.

    Financial advisory services

  • Educate the users and Implementing Partners the financial policy and procedure manual

  • Provide guidelines on exchange rate movements, inflation trends and other micro economic factors

  • Provide technical advice to staff and partners on cost ratios and overheads cost consciousness

    Management Support and input

  • Prepare and make presentations on Finance matters in management meetings

  • Provide financial advisory services to management

  • Follow-up and implement key actions agreed on issues affecting the finance and administration function in NTIHC.

    Any other duties

  • Perform all other job-related tasks as assigned by the ED

    Person Specification

    Education & Certifications

  • The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or
    on-the-job training)

  • Level of Education/Academic Qualifications:]
    Bachelor’s degree in business related field (Commerce, Accounting, Finance, and Business
    Administration) or other relevant field.

    Specialized Training/Professional Qualifications

  • Full accounting professional qualification:

  • Chartered/Certified Accountant (CPA, ACCA, ACIS, CIMA) or other comparable/equivalent qualification.

    Competencies/Abilities/Skills Required

  • Sufficient knowledge of accounting and book keeping and high financial analytical skills.

  • Working knowledge of computerized accounting and other computer application packages especially Pastel.

  • High integrity to be able to handle cash and cash related transactions.

  • Good interpersonal skills to be able to relate to people of diverse backgrounds.

  • Attention to detail to be able to scrutinize financial and other information documents before decision making.

  • Planning and organizing ability to be able to accomplish tasks, file and retrieve information.

  • Effective communication both oral and written English.

  • Ability to produce and analyze reports.

  • Strong report writing skills in the English Language.

    Relevant Work Experience

  • A minimum of three years’ experience in a busy international, multicultural Non-Government Organization and handling donor funds.

    Essential Experience

  • A minimum of 5 years working experience, with at least 3 at management level in accounting and finance preferably in an NGO sector.

    Essential Knowledge

  • Donor financial accounting procedures.

  • GAAP, IAS/AFRS accounting requirements and budgeting.

  • Word, Excel, financial information systems, vision excel and executive, as well as database and accounting packages.

  • Tax laws and systems in Uganda.

  • Operations of sub grant partners/community based organizations.

    Essential Skills

  • Budgeting and budgetary control.

  • Analytical skills.

  • Asset/inventory management.

  • Capacity building skills.

  • Communication and networking.

  • Proven integrity.

  • Interpersonal skills.

    How to Apply

  • Interested individuals should apply to The Executive Director, Naguru Teenage Information
    and Health Centre. Applications should be emailed to

  • recruitment@ntihc.or.ug prior to the closing date. Please note that hard copy submissions will NOT be accepted.


    Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

    Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

    Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to African Jobs.