Naguru Teenage information and Health Centre Finance Manager Jobs in Uganda

Naguru Teenage information and Health Centre Finance Manager Jobs in Uganda

Role Overview:

  • Providing effective leadership in financial management and administration, audit services in accordance with procurement policy and procedures,
    Grant Management and Human Resources services.

  • To provide financial management direction / leadership and guidance and ensure NTIHC overall strategic objectives are met within the framework of the NTIHC Financial Management policies and procedures.

  • To provide administrative direction / leadership and guidance and ensure NTHIC strategic objectives are met within the framework of NTHIC administrative policies.

  • To ensure compliance with local and international financial policies.

  • To ensure compliance with donor policies and requirements.

  • Ensure effective and efficient use of resources

    Key Result Areas Duties and Responsibilities

    Budgeting and Forecasting

  • Coordinate the process of financial forecasting for the 5-year strategy (includes translating the program plans into financial

  • Initiate the development of the financial strategy

  • Review NTIHC strategy identifying the annual strategic financial implications for NTIHC and develop a broad budgeting, planning agenda for implementation

  • Review and update a resource Allocation Framework for effective allocation of financial resources

  • Review various financial budgeting and reporting documents to ensure they are in line with approved budget submitted to relevant stakeholders/ donors/ partners

  • Prepare financial forecasts of income and expenditure

  • Review, revise and update NTIHC budgets as deemed necessary

  • Check and ensure appropriate levels of resources at department levels as well as any partners implementing NTIHC projects

  • Prepare detailed expenditure budgets and summary budget tables

  • Finalize the adoption of the Finance Management Policy, HR manual Procurement Policy and other administrative policies.

  • Lead the development, implementation of a cost share Allocation Framework for effective allocation of resources

    Financial Manageme nt and Reporting

  • Review & Submit management reports(tables), Financial Returns to, management and donors & relevant stakeholders

  • Prepare and issue year end processing guidelines

  • Review reporting system for effective monitoring of finances of NTIHC and recommend improvements accordingly.

    Internal Controls

  • Review and recommend to the ED, the authorization of Payments, and the pay roll

  • Check and recommend for approval the bank and ledger Reconciliations

  • Reviewing and recommend for ED’s approval, contracts in line with the finance and procurement policies of NTIHC

  • Authorize payments/sign Cheques and Web banking

  • Review period end processes and Procedures

  • Check and ensure that resource reserve levels at Department levels comply with the stipulated Finance policy guidelines

  • Check Continuity and functioning of NTIHC’s finance information system and other systems platforms ensuring timely renewal of
    licenses, access and necessary authorizations

  • Schedule periodic data backup for the Financial Information systems in line with backup guidelines

  • Review system versatility (as well as system improvement proposals) and identify system weaknesses and flaws and recommend changes to the relevant department

  • Initiate cash remittances requests to donors and from IPs and submit to the ED for approval.

    Grants management

  • Review proposal budgets and project risk matrices

  • Review donor reports for compliance with signed MOUs

  • Review donor agreements

  • Support the development of financial forecasts for funding proposals.

  • Review and recommend for approval, the Donor Management Tracking frameworks/ tools for NTIHC

  • Attending to donor queries and concerns on financial issues

  • Consolidate and prepare timely accurate donor financial reports in line with donor guidelines and NTIHC policies and procedures

  • Provide technical support to partners and staff implementing NTIHC donor funded projects, fundraising and donor fund management in line with donor guidelines and NTIHC policies and procedures

  • Coordinate the Management of Project related documents, maintain up to date project records and provide status updates to donors when

    Team Leadership

  • Develop work plans and set performance targets for finance staff

  • Set up an enabling environment for finance staff performance, recognition and reward

  • Carry out scheduled Finance staff development meetings

  • Organize and plan for Finance staff development and financial training.


  • Procure audit services and manage audit assignments in line with relevant policies

  • Coordinate external audits and respond to audit queries

  • Enforce and follow up the implementation of audit recommendations

  • Develop and update audit action plans and audit risk matrices

  • Submit reports in respect of Management and statutory audits

  • Submit audited financial statements as per the required deadlines.

    Financial advisory services

  • Educate the users and Implementing Partners the financial policy and procedure manual

  • Provide guidelines on exchange rate movements, inflation trends and other micro economic factors

  • Provide technical advice to staff and partners on cost ratios and overheads cost consciousness

    Management Support and input

  • Prepare and make presentations on Finance matters in management meetings

  • Provide financial advisory services to management

  • Follow-up and implement key actions agreed on issues affecting the finance and administration function in NTIHC.

    Any other duties

  • Perform all other job-related tasks as assigned by the ED

    Person Specification

    Education & Certifications

  • The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or
    on-the-job training)

  • Level of Education/Academic Qualifications:]
    Bachelor’s degree in business related field (Commerce, Accounting, Finance, and Business
    Administration) or other relevant field.

    Specialized Training/Professional Qualifications

  • Full accounting professional qualification:

  • Chartered/Certified Accountant (CPA, ACCA, ACIS, CIMA) or other comparable/equivalent qualification.

    Competencies/Abilities/Skills Required

  • Sufficient knowledge of accounting and book keeping and high financial analytical skills.

  • Working knowledge of computerized accounting and other computer application packages especially Pastel.

  • High integrity to be able to handle cash and cash related transactions.

  • Good interpersonal skills to be able to relate to people of diverse backgrounds.

  • Attention to detail to be able to scrutinize financial and other information documents before decision making.

  • Planning and organizing ability to be able to accomplish tasks, file and retrieve information.

  • Effective communication both oral and written English.

  • Ability to produce and analyze reports.

  • Strong report writing skills in the English Language.

    Relevant Work Experience

  • A minimum of three years’ experience in a busy international, multicultural Non-Government Organization and handling donor funds.

    Essential Experience

  • A minimum of 5 years working experience, with at least 3 at management level in accounting and finance preferably in an NGO sector.

    Essential Knowledge

  • Donor financial accounting procedures.

  • GAAP, IAS/AFRS accounting requirements and budgeting.

  • Word, Excel, financial information systems, vision excel and executive, as well as database and accounting packages.

  • Tax laws and systems in Uganda.

  • Operations of sub grant partners/community based organizations.

    Essential Skills

  • Budgeting and budgetary control.

  • Analytical skills.

  • Asset/inventory management.

  • Capacity building skills.

  • Communication and networking.

  • Proven integrity.

  • Interpersonal skills.

    How to Apply

  • Interested individuals should apply to The Executive Director, Naguru Teenage Information
    and Health Centre. Applications should be emailed to

  • prior to the closing date. Please note that hard copy submissions will NOT be accepted.

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