Musakasa Technical Training Institute Procurement Officer Jobs in Kenya
Musakasa Technical Training Institute Procurement Officer Jobs in KenyaPurpose of the Job: This position is responsible for developing and implementing the institution procurement plan to ensure availability of required goods and services at all times according to the institution requirement and strategies.
Main Responsibilities of the Job:
Develop and implement the institution procurement strategy to ensure timely procurement of
goods and services.
Present Procurement reports to the management to ensure proper recommendations on the gaps identified.
Coordinate and monitor the implementation of the board procurement recommendations to ensure the implementation meets the set timelines and is compliant with Public Procurement Act and regulations.
Coordinate the preparation of the procurement work plan to ensure the timely delivery of
goods and services.
Coordinate timely preparation of the institution procurement budget to ensure sufficient resources are allocated for the implementation of the procurement plan.
Ensure proper maintenance of records and documents for easy retrieval of information when
Monitor compliance with the relevant procurement laws and regulations in order to reduce
exposure to risks associated with noncompliance.
Review and approve invoices for payment to supplier s to ensure transparency in the payment
Perform due diligence on the suppliers shortlisted , in addition to system checks, to ensure that the institution’s contracts only with suppliers that are compliant as per the procurement Act
and the institution’s policies , and that have the capacity to deliver.
Coordinate the training and development of the procurement staff to ensure they are competent for the delivery services.
Participate in the tender process to carry out tender evaluation in line with the institution’s
procurement policies and procedures in order to select the most qualified suppliers to contract.
Participate in budget preparation
Participate in the negotiation of the tender contracts.
Responsibility for physical Assets:
Computer and printer
Nature of decision making:
Qualifications Knowledge and skills:
Minimum level of academic qualifications required to perform effectively in the role
A bachelor degree in procurement and supplies management, Bachelor of commerce, Business
Administration or equivalent from a recognized Institution.
Minimum level of professional qualification required to perform effectively in the role:
Must be a member of KISM
Minimum level of knowledge that would be regularly applied to the Job
Knowledge of public Procurement and Asset Disposal Act and Regulations
Knowledge of professional standards.
Typical soft skills that would be regularly applied to the job.(Attributes)
Ability to work under pressure
Other requirement e.g. regulatory /statutory/Institutional required implying with for appointment to
Certificate of good conduct
Compliance with Chapter 6 of the constitution
Relevant Experience Required
Minimum number of months or years of experience the job holder is required to have to be appointed
to the position.
Seven (7) years ’in supply chain management
Problems are complex open ended and affect more than one area of the institution. Solutions need to
be determined through consultation with other areas of the institution.
Communication/information the job holder needs to understand in order to perform the job:
Detailed verbal instructions or requests
Detailed written procedures
Detailed technical and/or functional instructions or queries
Detailed e-mail , fax or mail correspondence
Written government policy documents affecting the job holder’s area of responsibility
Current legislation affecting the job holder’s area of responsibility
Factual reports on aspects of the institution such as policy guidelines
Complex financial reports.
Communication/information the job holder needs to carry out in order to perform the job:
Communication around escalated or difficult queries with internal or external customers or
Detailed technical explanation of services or concepts to employees of the institution or clients
Detailed e-mail, fax or mail correspondence
Drafting of factual reports, presentations, procedure or policy documents or training material
Job holder’s influence over practices , policies or strategy:
Has a strong influence on the strategic direction of more than one department
Job holders’ influence over subordinates and colleagues
Supervises and allocates work to subordinates
Job holders’ influence over people outside the directorate but within the institution and people
outside the institution.
Conveys information inside the unit/department
Conveys information outside unit/department but within the institution.
Conveys information outside the institution
Persuades team members within their unit or department
Persuades team members outside unit/department but within the institution
Is exposed to minimum disagreeable conditions in the environment. The jobholder has normal office
facilities which may include own office with desk, access to a telephone line with the outside world.
Slight. There is very slight chance of accident or health hazards. Usual office situation, with minimal exposure.
How to Apply
For more information and job application details, see; Musakasa Technical Training Institute Procurement Officer Jobs in Kenya
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