Musakasa Technical Training Institute Procurement Officer Jobs in Kenya

Musakasa Technical Training Institute Procurement Officer Jobs in Kenya


Purpose of the Job:

  • This position is responsible for developing and implementing the institution procurement plan to ensure availability of required goods and services at all times according to the institution requirement and strategies.

    Main Responsibilities of the Job:

    Managerial responsibilities:

  • Develop and implement the institution procurement strategy to ensure timely procurement of
    goods and services.

  • Present Procurement reports to the management to ensure proper recommendations on the gaps identified.

  • Coordinate and monitor the implementation of the board procurement recommendations to ensure the implementation meets the set timelines and is compliant with Public Procurement Act and regulations.

  • Coordinate the preparation of the procurement work plan to ensure the timely delivery of
    goods and services.

  • Coordinate timely preparation of the institution procurement budget to ensure sufficient resources are allocated for the implementation of the procurement plan.

  • Ensure proper maintenance of records and documents for easy retrieval of information when
    required.

    Operational responsibilities:

  • Monitor compliance with the relevant procurement laws and regulations in order to reduce
    exposure to risks associated with noncompliance.

  • Review and approve invoices for payment to supplier s to ensure transparency in the payment
    of suppliers.

  • Perform due diligence on the suppliers shortlisted , in addition to system checks, to ensure that the institution’s contracts only with suppliers that are compliant as per the procurement Act
    and the institution’s policies , and that have the capacity to deliver.

  • Coordinate the training and development of the procurement staff to ensure they are competent for the delivery services.

  • Participate in the tender process to carry out tender evaluation in line with the institution’s
    procurement policies and procedures in order to select the most qualified suppliers to contract.

    Job Dimensions:

    Financial Responsibilities:

  • Participate in budget preparation

  • Participate in the negotiation of the tender contracts.

    Responsibility for physical Assets:

  • Computer and printer

  • Office furniture

  • Telephone expenditure

    Nature of decision making:

  • Financial

  • Strategic

  • Operational

  • Analytical

    Qualifications Knowledge and skills:

  • Minimum level of academic qualifications required to perform effectively in the role

  • A bachelor degree in procurement and supplies management, Bachelor of commerce, Business
    Administration or equivalent from a recognized Institution.

  • Minimum level of professional qualification required to perform effectively in the role:

  • Must be a member of KISM

    Minimum level of knowledge that would be regularly applied to the Job

  • Computer Literacy

  • Budgeting

  • Knowledge of public Procurement and Asset Disposal Act and Regulations

  • Knowledge of professional standards.

    Typical soft skills that would be regularly applied to the job.(Attributes)

  • Leadership skills

  • Communication skills

  • Interpersonal skills

  • Organizational skills

  • Ability to work under pressure

  • Negotiation skills

  • Team building

  • Problem solving

  • Conflict management

  • Supervisory

    Other requirement e.g. regulatory /statutory/Institutional required implying
    with for appointment to
    this role.

  • Certificate of good conduct

  • Compliance with Chapter 6 of the constitution

    Relevant Experience Required

  • Minimum number of months or years of experience the job holder is required to have to be appointed
    to the position.

  • Seven (7) years ’in supply chain management

    problem solving

  • Problems are complex open ended and affect more than one area of the institution. Solutions need to
    be determined through consultation with other areas of the institution.

    Communication

    Communication/information the job holder needs to understand in order to perform the job:

  • Detailed verbal instructions or requests

  • Detailed written procedures

  • Detailed technical and/or functional instructions or queries

  • Detailed e-mail , fax or mail correspondence

  • Written government policy documents affecting the job holder’s area of responsibility

  • Current legislation affecting the job holder’s area of responsibility

  • Factual reports on aspects of the institution such as policy guidelines

  • Complex financial reports.

    Communication/information the job holder needs to carry out in order to perform the job:

  • Communication around escalated or difficult queries with internal or external customers or
    clients

  • Detailed technical explanation of services or concepts to employees of the institution or clients

  • Detailed e-mail, fax or mail correspondence

  • Drafting of factual reports, presentations, procedure or policy documents or training material

    Influence.

    Job holder’s influence over practices , policies or strategy:

  • Has a strong influence on the strategic direction of more than one department

    Job holders’ influence over subordinates and colleagues

  • Supervises and allocates work to subordinates

    Job holders’ influence over people outside the directorate but within the institution and people
    outside the institution.

  • Conveys information inside the unit/department

  • Conveys information outside unit/department but within the institution.

  • Conveys information outside the institution

  • Persuades team members within their unit or department

  • Persuades team members outside unit/department but within the institution

    Working conditions

    Working Environment

  • Is exposed to minimum disagreeable conditions in the environment. The jobholder has normal office
    facilities which may include own office with desk, access to a telephone line with the outside world.

    Job Hazards:

  • Slight. There is very slight chance of accident or health hazards. Usual office situation, with minimal exposure.

    How to Apply

  • For more information and job application details, see; Musakasa Technical Training Institute Procurement Officer Jobs in Kenya


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