Musakasa Technical Training Institute Human Resource Officer Jobs in Kenya

Musakasa Technical Training Institute Human Resource Officer Jobs in Kenya


Purpose of the Job:

  • This position is responsible to oversee the human resource and Administration function, supervise all the support service areas as well as maintain staff welfare in the institution.

    Main Responsibilities of the Job:

    Managerial Responsibilities:

  • Develop the human resource planning policy and procedures in line with the institution overall
    policy.

  • Advise the council /BOG on matters relating to Human resource policies so as to make informed
    decisions.

  • Act as the link between the management and the union through negotiations formulation of agreement such as collective bargaining agreements tonsure smooth Labour relations in the
    institution.

  • Oversee the human resource trainings and develop through liaison with other departments to establish human resource needs.

  • Supervise variety of administrative service areas including catering, boarding, secretaries, and
    transport to ensure all the operations in the institution are carried out smoothly.

  • Oversee the administration of the staff appraisal forms and review the staff annual appraisals reports to monitor staff performance in the institution.

  • Oversee recruitment and appointment of staff to ensure the institution has the right staffing.

    Operational responsibilities:

  • Advice staff on all aspects of the Human Resource function which include recruitment, training, and development, and performance management to ensure awareness of staff on the expectations of the institution and the benefits and opportunities available to the staff.

  • Validate information collected on letters of promotion, probation, appointment to ensure
    accuracy of data.

  • Process all approved staff leaves in line with the leave schedule to ensure no overlaps.

  • Manage and update the payroll to ensure compliance with the payroll process and government
    regulations.

  • Handle the staff discipline and grievances issues to ensure that the best practice in the
    management of discipline are instilled in the institution.

  • Review employment and working conditions to ensure legal compliance requirements.

  • Provide counseling and guidance services to the staff to promote staff welfare and wellness.

  • Monitor the working environment of the staff to ensure healthy and safety measures are observed.

  • Analyze the requirement of the institution to identify gaps and ensure consistent provision of
    requisite manpower in the institution.

  • Process staff promotions, appointments and transfers as per the approval by the management.

  • Monitor the implementation of the training programmes to ensure timelines, cost efficiency and
    high quality standards.

  • Communicate to staff on HR matters relating to separation such as benefits, notice periods to
    ensure smooth separation of employees in the institution.

  • Maintain the Human Resource Information system and ensure confidentiality of staff’s personal
    information.

    Job Dimensions:

    Financial Responsibilities:

  • Provide input in the budgeting process

  • Determines the wage bill for the casual workers
    Responsibility for physical Assets:

  • Computer

  • Furniture

  • Safety equipment e.g. First Aid Kits, Fire Extinguishers

    Nature of Decision Making:

  • Financial decision

  • Operational decision

  • Analytical decision

    Qualifications Knowledge and Skills:

  • Minimum level of academic qualifications required to perform effectively in the role

  • Bachelor’s degree in Business Administration (Management HR Option)/Social sciences with a diploma
    in Human Resource /Higher Diploma in HRM with 3 years of relevant working experience.

    Minimum level of professional qualification required to perform effectively in the role:

  • Registered member of IHRM

    Minimum level of knowledge that would be regularly applied to the Job

  • Computer Literacy

  • Knowledge of Employment Act and Labour laws.

    Typical soft skills that would be regularly applied to the job.(Attributes)

  • Leadership skills

  • Communication skills

  • Interpersonal skills

  • Organizational skills

  • Report writing skills

  • Team building

  • Problem solving

  • Conflict management

  • Supervisory

  • Counseling skills.

    Relevant Experience Required

  • Minimum number of months or years of experience the job holder is required to have to be appointed
    to the position.

  • Five (5) years of relevant working experience

    problem solving

  • Problems are complex open ended and affect more than one area of the institution. Solutions need to
    be determined through consultation with other areas of the institution.

    Communication

  • Communication/information the job holder needs to understand in order to perform the job:

  • Basic Detailed verbal instructions or requests

  • Detailed verbal instructions or requests

  • Simple written instructions or request

  • Detailed written procedures

  • Detailed technical and/or functional instructions or queries

  • Basic e-mail , fax or mail correspondence

  • Detailed e-mail , fax or mail correspondence

  • Written government policy documents

  • Current legislation affecting the job holder’s area of responsibility

  • Factual reports on aspects of the institution such as policy guidelines

    Communication/information the job holder needs to carry out in order to perform the job:

  • Routine communication in connection with instructions, requests or normal work tasks.

  • Routine communication with employees of the institution or clients.

  • Communication around escalated or difficult queries with internal or external customers or
    clients

  • Basic explanation of services to employees of the institution or clients.

  • Simple verbal instructions to other employees of the institution or clients.

  • Detailed verbal or written instructions or requests to employees of the institution or
    contractors.

  • Basic e-mail , fax or mail correspondence

  • Detailed e-mail , fax or mail correspondence

  • Drafting of factual reports, presentation, procedure or policy documents or training material.

    Influence.

    Job holder’s influence over practices , policies or strategy:

  • The Human Resource Officer allocate and supervise work to assistant human resource officer,
    secretaries, clerical officers and receptionist in the institution

    Job holders’ influence over subordinates and colleagues

  • Influence or changes specific administrative or operational practices affecting more than one
    department.

    Job holders’ influence over people outside the directorate but within the institution and people
    outside the institution.

  • Conveys information inside the unit/department

  • Conveys information outside unit/department but within the institution.

  • Conveys information outside the institution

  • Persuades team members within their unit or department

    Working conditions

    Working Environment

  • Is exposed to minimum disagreeable conditions in the environment. The jobholder has normal office
    facilities which may include own office with desk, access to a telephone line with the outside world.

    Job Hazards:

  • Slight. There is very slight chance of accident or health hazards. Usual office situation, with minimal exposure.

    How to Apply

  • For more information and job application details, see; Musakasa Technical Training Institute Human Resource Officer Jobs in Kenya


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