MSI Logistics and Administrative Assistant Jobs in Kenya

MSI Logistics and Administrative Assistant Jobs in Kenya


  • The Logistics and Administrative Assistant will be a part of a two-person operations team supporting the anticipated USAID Somalia Development Outreach and Communications (DOC) Support Program's activities.

  • They will report to the Finance and Operations Manager and work full-time at MSI's Nairobi field office.

  • This position will support the finance, operations and technical teams and will perform other administrative duties, including coverage for reception, as requested.

    Responsibilities

  • Work closely with the Finance Specialist to provide operational support to all project activities.

  • Support financial needs by processing payments, preparing tax forms, and scanning financial documents in a timely manner.

  • Ensure asset inventory control and management, facilities management, and coordinate transportation.

  • Maintain office and purchase order files and databases and assist with recording the purchasing of supplies.

  • Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.

  • Implement administrative and finance activities by organizing and archiving information.

  • Assist in arranging project site visits and coordinating all MSI field visits for both long- and short-term staff, including facilitating booking of venues for accommodation, meals, conference facilities, and other related services.

  • Conduct errands in support of assigned tasks, such as post office deliveries or
    pickups, project purchases or other miscellaneous tasks.

  • Perform follow-up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.

  • Assist staff with overflow work including word processing, data entry and internet research tasks.

  • Welcome and attend to all office guests and answer the office telephone.

  • Any other assignments as determined by project needs.

    Qualifications

  • A minimum of high school diploma, Bachelor's degree preferred.

  • A minimum of two years of professional experience in support of office and/or event management.

  • Skills in supporting record keeping and accounting.

  • Ability to work within a team and multitask.

  • Regional knowledge of Somalia required.

  • Experience working under USAID-funded programs preferred.

  • Fluency in English and Somali.

  • Only candidates who have been selected for an interview will be contacted. No phone calls, please

    How to Apply

  • For more information and job application details, see; MSI Logistics and Administrative Assistant Jobs in Kenya


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