MSH Finance & Administration Specialist Jobs in Tanzania

MSH Finance & Administration Specialist Jobs in Tanzania

Overview

The F&A Specialist will assist Finance and Administration Director (FAD) to provide financial analysis, accounting, operational and management support for MSH projects.

To this end, s/he develops routine and ad hoc financial reports for different technical activities to ensure the regular flow of accurate and relevant financial information for enhanced project management and planning.

Apart from MTaPS project, the F&A Specialist will collaborate with other Operation staffs in overseeing all operational and administrative services for the MSH projects in Tanzania.

S/he ensures that MSH Tanzania operates as a cohesive, neutral, functional unit that provides high-quality, responsive, timely and cost effective services to projects within the framework of local laws, MSH policies and standard operating procedures, and donor requirements.

S/he is expected to play an active role in assisting the Finance and Administration Director and Project Director to develop a strong and strategic country presence, as necessary.

Specific Responsibilities

  • Assist (F&A Director) to manage cash flow, including funds transfers from MSH headquarters, local currency exchange, and petty cash, as per MSH policies and procedures;
  • Assist in preparation of project budgets and pipelines and in collaboration with the technical team, estimate upcoming cash needs, prepare expense projections and accrue expenditures as appropriate;
  • In collaboration with (F&A Director) and MSH/HQ, participate in preparation of reports for donor agencies, as required;
  • Assist (F&A Director) to perform (or oversee team’s preparation) analysis of financial data to identify financial risks in country;
  • Assist (F&A Director) to provide support to monitor, mitigate or control financial risks in country;
  • Oversee the issuance and collection of project advances, reconciling advance accounts each month.
  • Follow up on outstanding advances which have not been liquidated in the timeframe prescribed by the SOP and local office policy and resolve any queries through dialogue with individual employees and their supervisors;
  • Assist (F&A Director) to monitor MSH Country bank account transactions and reconcile account with project expenditures as part of the month end close process;
  • Create and interpret financial reports (Pipelines, Budgets) and create journal entries.
  • Create vendor identification numbers and records as necessary;
  • Collaborate with Finance and Administration Director and Project Director to (a) ensure that MSH activities and management operations are implemented as per MSH Mission, values, policies and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH’s reputation - financial, contractual, and political integrity;
  • Develop and execute responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements;
  • Assist (F&A Director) to manage the operations functions described in
    “Overall Responsibilities” by aligning staffing and systems with country projects and available resources to provide timely, cost effective, and high quality support and administrative services to all MSH country-based projects and activities;
  • Support Technical project staffs to monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their respective budgets;
  • Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor i.e. USAID requirements
  • Assist in building the capacity of staffs in USAID donor rules and regulations,
  • Provide support and assist Director of Finance and Administration on donor financial reports preparation, budget reviews and realignment
  • Perform other duties, as assigned by line manager.

    Qualifications and Experience

    Required:

  • Bachelor’s degree in Finance, Accounting, or a similar field;
  • ACCA / CPA (T), registered with the National Board of Accountant and Auditors (NBAA);

    Preferred:

  • Master’s degree in Business Administration, Accounting, or a similar field will be a plus.

    Experience:
  • At least four (4) years of relevant work experience
  • Experience in working with USAID funded projects required and knowledge of applicable regulations and requirements
  • Work experience with projects supported by international organizations;
  • Advanced spreadsheet skills required.
  • Ability to create and monitor budgets.
  • Understanding of the basic tenets of Cash Control, Asset Management, and Bank Reconciliation
    Experience creating and analyzing journal entries.

    Preferred:

  • Familiarity with accounting or business information systems software strongly preferred
  • Database skills desired (Microsoft Office applications preferred)
  • Experience in office management preferred

    Knowledge and Skills:
  • A knowledge in leadership, mentoring, management, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail;
  • Understanding of the principles of adequate documentation and of audit, and of the procedures necessary to ensure audit compliance;
  • English fluency required (including speaking, writing, understanding, and reading and the ability to work with vendors, staff and stakeholders);
  • Excellent communication skills;
  • Expert skills in Microsoft Word, Excel, and QuickBooks or similar accounting packaging, comfortable in a Windows PC environment;
  • Ability to work in a cross-cultural team and willingness to travel.

    Competencies:
  • To continue process innovation, must be determined, self-motivated, and with excellent interpersonal skills;
  • Group facilitation;
  • Capable of managing work with shifting priorities;
  • Able to manage and coordinate a variety of activities simultaneously;
  • Can work in a team-oriented environment while driving for results;
  • Perform logical analysis;
  • Creative problem solving;
  • Organized and detail-oriented;
  • Process oriented.

    How to Apply
  • Interested and qualified candidates should apply online by 8th September 2019
  • For more information and job application details, see; MSH Finance & Administration Specialist Jobs in Tanzania

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