MRC/UVRI Head of Human Resources Jobs in Uganda

MRC/UVRI Head of Human Resources Jobs in Uganda


Job Purpose:

  • The Head of Human Resources (HR) is responsible for the management of the HR Department. The post holder oversees all HR functions at the Unit and is responsible for the development and operational efficiency all HR services.

  • The Head of HR is responsible for leading the development and implementation of the Unit’s HR plan which supports the Unit’s strategy. The post holder is a champion of implementing change and is pro-actively driving the continuous improvement of the HR team, service delivery and cost-effective operational capacity.

    Principal Duties and Responsibilities

    Main Accountabilities

    • Work with the Unit Chief Operating Officer (COO) to ensure the Unit has a highly motivated and skilled workforce to deliver its vision and objectives.

    • Ensure at all times that the HR service delivers an efficient and effective service with due regard for value for money aligned to the Units strategic vision.

    • Ensure that HR department staff level and capacity is at the required level to effectively deliver all HR-related activities at the Unit.

    • Effective planning, forecasting, monitoring and management of the HR department budget and promptly reporting any variances to the Chief Operating Officer with proposals for adjustment.

    • Lead the development, implementation and review of HR policies and procedures across all Unit sites.

    • Act as expert advisor on Ugandan legislation affecting HR policies and practices at the Unit

    • Lead and manage Unit HR services that are in compliance with Ugandan law and other regulations, as well as LSHTM and Unit policies and procedures.

    • Ensure the recruitment of staff and development of an appropriate skill set within the HR department that is able to meet changing demands, deliver projects on time and to budget and to improve the quality of service provided across the Unit.

    • Implement strategic HR projects in consultation with the Unit COO.

    • Set, monitor and regularly report on HR department Key Performance Indicators (KPI).

    • Provide regular and adhoc reports to the Unit COO providing accurate and up-to-date data and analyses.

    • Ensure that Unit staff are able to acquire the skill sets and leadership competencies required to achieve the Unit’s strategic objectives and to maintain its excellent reputation.

    • Ensure there is effective communication between the HR department and Unit staff.

    • Ensure that Unit recruitment and remuneration and benefits arrangements enable it to recruit and retain high-caliber staff ensuring there are retention strategies that are benchmarked against similar organizations.

    • Implement processes for performance management and succession planning consistent with the needs, culture and complexity of the organization.

    • Work with the Unit’s Training department to implement activities that facilitate staff development in support of the Unit’s vision and capacity building objectives.

    • Ensure that HR records and databases and related information systems are fit-for-purpose, well-maintained and capable of providing management information promptly and accurately.

    • Ensure that ongoing monitoring of all HR plans and Unit employment policies is undertaken and that accurate, timely, and relevant employment/workforce related data is reported to the Unit Chief Operating Officer to inform strategic decision-making.

    • Provide leadership for employee relations working with line Managers and staff as appropriate to resolve conflict and where appropriate work with appointed external parties (including lawyers where required) on any required legal issues.

    • Ensure that employment cases are managed swiftly and effectively, and all associated corporate risks are raised to the Unit Chief Operating Officer to mitigate any reputational, financial or operational risk.

    • Ensure all staff managed by the post holder are trained and managed to a high level and that they are competent in undertaking all required duties competently.

    • Work with the Unit’s Health & Safety department to ensure that working practices take due regard of the health and safety of employees and visiting persons ensuring controls are in place to adhere to Unit/LSHTM, national and international standards.

    • Stay up to date with changes in HR practices and laws communicating and develop proposals for their implementation.

    • Manage change projects such as the implementation of new HR measures.

    • Conduct staff consultations and surveys to asses impact of proposed measures and monitor overall staff satisfaction through formal surveys and meetings.

    • To provide guidance and assistance to international staff when joining and leaving the Unit

    • To develop strong links between the Unit’s main
    site in Entebbe and the Field Stations through regular direct communication and meetings.

    • Lead by example and act as strong advocate of the Unit’s core values such as equality and diversity as well as best practices including in the areas of Health & Safety, data protection, and any other legislative requirements.

    • Ensures that HR Standard Operating Procedures (SOPs) are regularly reviewed and changes made as necessary.

    • Ensure that Conflict of Interest guidance and notifications are regularly reviewed, and action taken as appropriate.

    • Actively support the conduct of internal and external audits.

    • Implement and oversee systems to effectively manage annual leave, sick leave and other planned/unplanned absence from work.

    • Regularly review staff insurance cover to maximize staff benefit under the principles of value for money.

    • Benchmark from time to time staff remuneration against comparable institutions in the region.

    • Devise and lead equal opportunity initiatives at the Unit, including gender equity.

    Service Delivery

    It is important that the HR team’s services are delivered in a staff centered manner. This post-holder ensures the department is;

    • Responsive.

    • Promptly communicating to users new developments such as new services, changes to services etc.

    • Pro-actively resolving issues.

    • Upholding high standards of professionalism.

    • Take responsibility for the overall quality of the service delivery.

    • Lead the team's self-assessment process supporting the team in setting targets and agreeing performance indicators for improvement.

    Financial Management

    • Financial management responsibilities of this post include;

    • Managing the HR department budget, including forecasting staff and non-staff cost on an annual basis.

    • Managing/updating the payroll ensuring the correct projects charged for personnel costs.

    Line Management Responsibilities

    • The post holder is responsible for managing a dynamic multidisciplinary team. The Head of HR ensures that;

    • Staff are enabled to perform their assigned duties as expected.

    • Staff professional development is nurtured in line with the Unit’s and LSHTM’s capacity building goals.

    • There is a positive and supportive work environment in the department.

    • Staff feel included and valued and their professional feedback and proposals are heard and considered.

    • Staff expectations are clearly communicated.

    • Staff performance is regularly monitored.

    • Conflicts are resolved promptly and decisively.

    • Formal appraisals are conducted within the departments and scientific programmes in line with the Unit’s schedule.

    • Applicable LSHTM and Unit HR policies are being followed at all levels.

    • Participate in the development of equal opportunities, diversity and inclusion.

    LSHTM Integration

    The Unit has transferred to LSHTM in 2018. The post-holder is expected to support the further integration of the Unit into the School by;

    • Providing updates and information to the Director of Human Resources in London.

    • Providing data and information to other London-based managers as needed.

    • Engage constructively with departments across all LSHTM locations, as needed.

    • Support harmonization of HR Policies and procedures across LSHTM sites.

    • Undertake any other duties within the grade as set out by the Unit COO.

    Specifications:

    • Master’s degree in Business Administration, Business Management, Human Resources, or other related field.

    • Bachelor’s degree in Social Sciences, Human Resources, Business Administration, Psychology or other related.

    • Member of a professional body like HRMUA, CIPD, and CHRM.

    • Minimum of 8 years’ experience managing an HR Team, with 4 years’ experience at a senior level in a reputable organization.

    • Experience providing HR services in a research setting or a grant-funded environment is desired.

    • Should have significant change management experience and evidence of delivering large change projects.

    • Should have knowledge of HR strategic principles, and updated HR nationally acceptable laws and regulations.

    • Should have knowledge of Ugandan labor laws.

    • Ability to build effective working relationships at all levels.

    • Excellent analytical skills and ability to trouble shoot complex issues

    How to Apply

  • For more information and job application details, see; MRC/UVRI Head of Human Resources Jobs in Uganda


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