Ministry of Infrastructure WATSAN-SWAP Secretariat Coordinator Jobs in Rwanda

Ministry of Infrastructure WATSAN-SWAP Secretariat Coordinator Jobs in Rwanda


Duties and Responsibilities include but not limited to:

Strategic Management:

  • Develop and maintain relationships among Water and Sanitation Sector Working Group (SWG)
    members and externally with relevant actors;

  • Identify opportunities and strategies to increase impact of the SWG approach;
    Identify funding sources for the development of the sector;

  • Ensure coordination of SWG members;
    Ensure monitoring, review and sharing of lessons learnt from the activities of SWG members;

  • Coordinate advocacy initiatives and innovations derived from learning and research according to the advocacy and communication strategy of the SWG.

    Management of the Secretariat:

  • The Coordinator manages/leads all Secretariat staff for the purpose of implementing Sector
    Working Group objectives in collaboration with members.

  • This is done by ensuring:
    Management, supervision and support of the Secretariat to ensure the team fulfil its
    responsibilities;

  • Organize and prepare regular SWG and thematic working group meetings;

  • Reporting and updating the SWG about the sector progress through the regular SWG meetings;

  • Ensuring effective communication and information sharing between members of the SWG, other relevant actors and stakeholders according to the strategy of the SWG;

  • Development of projects proposals for funds mobilization and implementation, activity plans,
    reports and other relevant SWG Programmes to documents sector progress;

  • Participate in different sector meetings;

  • To develop monitoring and evaluation tools and ensure regular monitoring of SWG members
    activities;

  • Ensure that monitoring and evaluation (M&E) tools established are applied consistently by SWG
    members; that there is effective M&E of all SWG
  • Programme activities, and that M&E reports are
    regularly sent to SWG members and relevant external funding agencies as appropriate;

  • Providing secretariat support to the SWG;
    Undertake other appropriate duties requested by the SWG Chair or his/her designate.

    Finance and Donor Compliance:

  • Support the host Ministry Accountant to ensure compliance and proper report of finances and
    grants allocated to the Secretariat account:

  • Be responsible for overall financial management of the Secretariat including cash management, budget preparation and monitoring;

  • Ensure that donor compliance is adhered to within the SWG Secretariat and SWG members;

  • Ensure development and implementation of work and expenditure plans;


    Job Description for WATSAN SWAP Secretariat Coordinator

  • Ensure that programmes are
    implemented within agreed and approved budgets by undertaking
    regular budget monitoring of expenditure against budget;

  • Ensure that internal and donor financial reports are submitted in a timely manner and up to high quality standard;

  • Support the host Ministry Internal Auditor and external funding agency(ies) auditors in conducting
    audits of the Secretariat and SWG members;
    Monitoring & Evaluation (M&E):

  • Support the coordination of monitoring and evaluation of the SWG Programmes and members’
    activities:

  • Ensure adherence to monitoring and evaluation guidelines, frameworks and indicators for the SWG
    Programme and provide technical support to embed M&E and accountability;

  • Incollaboration with SWG members, ensure and enhance primary stakeholder ownership of the
    programme via community participation and consultation and use of participatory approaches in
    M&E;

  • Organize and facilitate meetings with SWG members on activities’ progress, learning from SWG
    innovations, analyzing challenges and developing solutions to develop learning points in order to
    share learning and contribute to the development of best practices;

  • Communicate widely within the SWG and externally best practice developed through
    implementation, based on evidence.
    Advocacy, Communications and Visibility:

  • The Coordinator is responsible for coordinating advocacy, communication and visibility activities
    of the SWG Programme including:

  • Production of briefing papers, press releases and other publications which are approved by
    the SWG for wider dissemination to influence practice and policy in the sector and promote
    the work of the SWG;

  • Ensuring that high quality translations of sector documents are produced where required;

  • Ensuring that documents produced for external advocacy, communication and visibility
    purposes are approved by individual agencies and the SWG prior to dissemination;

  • Ensuring that the SWG brand and identity is clearly identified on all documents for public
    consumption.

    Accountability:

  • The Coordinator is responsible for coordinating and documenting accountability activities agreed by SWG members and tracking progress against a SWG accountability framework.

    Training and Capacity building:

  • Identification of training needs of staff recruited to support the Secretariat;

  • In consultation with SWG members, identification of the training needs of the Secretariat staff:

  • Planning and where appropriate the provision of interventions to meet the identified training

    How to apply

  • For more information and job application details, see; Ministry of Infrastructure WATSAN-SWAP Secretariat Coordinator Jobs in Rwanda


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