Ministry of Health Procurement Officers Jobs in Uganda

Ministry of Health Procurement Officers Jobs in Uganda

Job Description

Vacancy title:
2 Procurement Officers

Type: Full Time, Industry: Government , Category: Procurements & Logistics

Jobs at:

Ministry of Health

Deadline of this Job:
13th December 2019

Duty Station:
Within Uganda , Kampala , East Africa


Salary: Not Disclosed

Job Details:

Introduction The Government of the Republic of Uganda received financing from the International Development Association (IDA) towards the implementation of the Uganda Reproductive Maternal and Child Health Services Improvement Project (URMCHIP).

The Projects are implemented through the existing institutional arrangements of Government whereby the respective Departments at Ministry of Health and other Government Parastatals are responsible for implementation of the respective components of the Projects.

The Government wishes to engage the services of suitably qualified candidates to fill the vacant positions indicated below.

Objectives of the Assignment

To increase procurement efficiency through effective implementation of the procurement plan, reduction of lead time and improve overall
project performance.

Scope of the Assignment and Key Responsibilities

The Procurement Officer will carry out the following duties:
  • Prepare, and where applicable, update and monitor the implementation of the procurement plan for the projects.
  • Prepare bidding documents for acquisition of goods, works and non-consulting services under Request for Quotations.
  • Prepare Local Purchase Orders (LPO) using the Integrated Financial Management System (IFMS).
  • Ensure that Pre-bid/Pre-proposal meetings, evaluation meetings, Contracts Committee meetings and site meetings are properly
    planned and held as per schedule.
  • Ensure that bids/proposals are properly received and opened and a record of opening signed and kept on file.
  • Participate in evaluation of bids or proposals and ensure that evaluation reports are prepared and signed by the Evaluation Committee.
  • Ensure that submissions to the Contracts Committee are prepared and submitted two days before the meeting.
  • Track expiry dates of contracts, bid
    securities, advance payment guarantees and performance securities and ensure extension one month before expiry.
  • Maintain complete procurement files and records and ensure safe custody, easy access and retrieval.
  • Prepare monthly procurement progress reports.
  • Monitor and track contracts being processed, consult and work closely with Contract Managers to identify constraints or challenges or issues especially deviations from agreed procurement schedules.
  • Coordinating with user departments for timely initiation of procurements.
  • Perform any other duties that may be assigned by the Procurement
  • Specialist from time to time in furtherance of the above responsibilities.

    Job Skills: Not Specified

    Job Qualifications:

  • Bachelor's Degree in Procurement, Business Administration,
  • Logistics or Commerce from a recognised institution of learning.
  • Professional Qualification in Procurement and Logistics
  • Management such as a minimum of CIPS Level 5.
  • Computer knowledge and skills in Microsoft Word, Excel,
  • Powerpoint and Internet is mandatory.
  • Working experience of atleast five years related to procurement management in a public entity. Fluency in English and ability to communicate both orally and in
  • Deep knowledge of PPDA Rules and Regulations and World Bank Guidelines is desired.
  • Able and willing to work under pressure to improve overall performance of the projects

    Job Education Requirements: Degree

    Job Experience Requirements: 5 years

    Job application procedure

    Written Expression of Interest accompanied with a detailed Curriculum Vitae, copies of certificates and testimonials and three referees, one of whom must be from your current or previous employer should be submitted at or before 13/12/2019 at 4:00PM and addressed to:

    The Permanent Secretary,
    Ministry of Health,
    Block D, Room D109,
    Plot 7 Lourdel Road,
    P. O. Box 7272,

    The procurement schedule subject to changes is as follows:

    NO. Athly
    Publish Bid Notice:11/11/2019

    Closing Date: 13/12/2019

    Short listing of Candidates: 19/12/2019

    Interviews: 16/01/2020

    Award of Contract: 30/01/2020

    Signing of Contract: 13/02/2020

    Dr. Diana Atwine Permanent Secretary.

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