Micro Enterprises Support Programme Trust Procurement Assistant Jobs in Kenya

Micro Enterprises Support Programme Trust Procurement Assistant Jobs in Kenya

Job Purpose

  • To assist in maintaining the scope, management and sourcing activities on a day-to-day basis for entire procurement function and execute standardized strategic sourcing processes focusing on value for money.

    Key Responsibilities

  • Reviewing, recording purchase requisitions and obtaining additional information or documentation from respective users as required.

  • Coordinating the inspection and acceptance of goods and works depending on the thresholds and/or if required.

  • Receiving, actioning and monitoring the status of purchase requisitions, maintain LPOs and contacts with suppliers to ensure timely delivery of goods, works & services.

  • Preparing and processing of tender documents i.e. Invitations to Bids, Request for Proposals and Request for Quotations.

  • Coordinate the receiving and opening of tenders, analyzing of quotations, preparation of evaluation criterions for proposals.

  • Prepare purchase orders and draft contracts for approval by the Procurement Officer.

  • Maintain relevant internal procurement databases, documents and records of procurement and disposal activities for the required period.

  • Participate in supplier qualification and selection process by developing a supplier evaluation system.

  • Assist in maintaining and updating the approved list of registered suppliers required by MESPT.

  • Notifying successful and unsuccessful bidders.

    Other Duties & Responsibilities

  • Assist in conducting market surveys and analysis which will assist in monitoring and forward planning for supplies.

  • Maintain efficiency in supply chain procedures within the organization and coordination among staff to ensure successful requisition.

  • To be a member of the Procurement Committee.

    Qualifications & Experience

  • Business degree
    or equivalent.

  • Professional Membership in Purchasing and Supplies; CIPS or KISM.

  • Minimum of Two (2) years of relevant work experience in procurement.

  • Experience in working with developmental or non-governmental organizations will be an added advantage.

  • Proficient in Microsoft Office programs e.g. Excel.

  • Knowledge of Microsoft Navision System will be an added advantage.

  • Pragmatic and honest behaviour

  • Good analytical skills.

  • Independent thinker.

  • Good time management and organizational skills.

    How to Apply

  • Qualified and interested candidates should send their application letters, detailed CV with email address, daytime telephone contacts, names and email contacts of 3 professional referees, with one being the current supervisor to jobs@mespt.org quoting Job Reference and Job Title in the subject line.

  • Applicants should indicate their current and expected salaries in their application letters.

  • Please do not send certificates at this stage.

  • Deadline for applications is 31st January 2020 at 4.00 p.m.

  • MESPT is an equal opportunity employer (EOE) and committed to Gender Equity and Diversity. Female candidates are encouraged to apply.

  • Only shortlisted candidates will be contacted.

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