Mercy Corps Operations Officer-Samburu Jobs in Kenya

Mercy Corps Operations Officer-Samburu Jobs in Kenya


About Mercy Corps

  • Mercy Corps is a leading global organization powered by the belief that a better world is possible.

  • In disaster, in hardship, in more than 40 countries around the world, we collaborate to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.

  • Now, and for the future.

    Program/Department Summary

  • The operations department is committed to implementing and maintaining the highest standards of efficiency and integrity in daily administration, logistics, procurement, asset management and IT for field offices Kenya.

  • The overriding objective for all Mercy Corps (MC) operations activities are the prompt and effective provision of on-time solutions MCs’ beneficiary populations in compliance with MCs’ and donor policies, procedures, regulations and specifications.

    General Position Summary

  • The Operations Officer is responsible for general aspects of operations activities related but not limited to procurement, warehousing and asset management.

  • S/he implement procurement and asset management policies and procedures in coordination with the relevant programmatic and departmental team members.

  • The Operations Officer will provide feedback and recommendations on processes and systems implementations.

    Essential Job Responsibilities

    Procurement Management

  • Coordinate MC procurement activities at the field office.

  • Ensure that the procurement department supports the programs efficiently in compliance with laid down policies and procedures.

  • Continuously keep abreast with MC procurement policies and Standard Operating Procedures (SOPs) and build team members’ capacity as needed.

  • Gather quotations and bids from the market in accordance with MC’s standards and formats.

  • Ensure monthly compilation and submission of Purchase Request (PR) master lists to Senior Operation Officer.

  • Coordinate with the Finance Department and originators to ensure payments to vendors are processed on timely manner.

  • Maintain a record on market prices for commonly procured items.

  • Establish Master Agreements for commonly used goods and services.

  • Facilitate international purchase of goods and services in line with MC policies and government requirements.

  • Forecast for procurement requests on a monthly basis and submit to the Finance department.

    Asset Management:

  • Responsible for recording all new assets in Kenya in the asset register and ensure the appropriate coding and tags assigned to each item.

  • Regularly update asset register with changes and new acquisitions to ensure accuracy and completeness.

  • Schedule and conduct physical count of assets in field location on a
    periodic basis. Maintain inventories of all Mercy Corps premises (non-expendable properties) conduct regular checks (quarterly).

  • Generate monthly asset and inventory reports where all assets are located.

  • Document all lost, damaged, sold, stolen (or other) items assets and inventory and disposed of as per the policy.

  • Assist and coordinate project staff on inventory issues. Assist in providing end of project reports on inventory and equipment lists, locations and status.

    Fleet Management

  • General management of agency vehicles in co-operation with the Transport Officer.

  • Ensure that all vehicles are safe and road-worthy.

  • Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets.

  • Oversee fuel consumption purchase and tracking including coordination with gas station(s)

  • Organize regular service schedules for vehicles. Maintain service schedule files.

  • Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.

  • Ensure that security incident reports are completed and filed (if related to vehicles).

    Administration:

  • Ensure adherence to Mercy Corps administrative and logistics procedures and staff policies by MC staff.

  • Provide training and guidance to MC staff, as and when needed.

  • Allocation of MC owned mobile phones and data modems including timely settlement of bills..

  • Maintain office security by following safety procedures and controlling access and ensure safety and security standards are in place on MC premises.

    Knowledge and Experience

  • Bachelor’s degree preferably in business, supply chain, procurement or an equivalent field is desired.

  • Membership to professional body is desirable e.g. KISM/ CIPS.

  • Minimum of 3-years’ experience in Inventory/asset Management, Procurement in large-scale Operations function.

  • Strong computer skills.

  • Ability to multi-task and process information into action as to not delay program activities.

  • Conversant with procurement ethics and donor compliance is essential.

  • Willingness to travel to field offices

    How to Apply

  • For more information and job application details, see; Mercy Corps Operations Officer-Samburu Jobs in Kenya


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