Mercy Corps Operations Officer Jobs in Nigeria
Mercy Corps Operations Officer Jobs in Nigeria
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action - helping people triumph over adversity and build stronger communities from within. Now, and for the future.
In Nigeria, Mercy Corps has worked since 2012 by focusing its programming on adolescent girls’ empowerment, economic development, conflict mitigation, and humanitarian response.
With the insurgency spilling over from the Northeast of Nigeria and causing displacement of millions of individuals, Mercy Corps started its humanitarian response in 2014 to address the rising humanitarian needs.
The Operations Officer provides day-to-day support to the program operations in Potiskum under the direct supervision of the Field ManagerLead Mercy Corps daily Procurement Activities in Potiskum to meet program and country mission objectives in a timely manner and in accordance with Mercy Corps guidelines and donor regulations
Possesses a full understanding of MC procurement policies and formats
Provide training to new staff on these policies and provided refresher training as the gap in staff knowledge are identified
Assists staff as needed on creating clear and understandable purchase requests (PR) and other documentation
Collects quotations and bids from the market for PR-s with support from Field Manager in Potiskum – as per Mercy Corps standards and formats
Conduct regular market survey at least every quarter
Conduct Preferred Supplier process for Accommodation, stationary and other repetitive requests
Maintains PR Master Lists and shares with staff on weekly bases
Interact with vendors during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms
Ensures fair competition and strictly adhere to Mercy Corps procurement rules regarding vendor relations as described by Mercy Corps
Ensures that the required documentation of supplies and transactions are completed to Mercy Corps standards
Maintains and updates the procurement files.
Read and have a clear understanding of the Mercy Corps Asset Management Manual and all procedures
Assists the Asset Controller with asset management
Identify assets during the course of procurement and notify the Asset Controller on receipts of assets
Participate in regular assets inventory and checks
Ensure that all the assets are maintained and in good condition
Check assets stickers regularly
Maintain inventories of Mercy Corps premises (non-expandable properties) conduct regular checks (quarterly)
Advise Operations Manager Biu on any broken, damaged or destroyed equipment.
Read and has a clear understanding of the Mercy Corps Fleet Management Policy Guidelines
Ensure that all vehicles are safe and road-worthy
Ensure that all vehicles have proper on-board vehicle documentation
Schedule vehicle uses to meet programmatic and operational needs
Ensure Vehicle Authorization is approved before leaving Mercy Corps Office
Oversees the vehicles movement plans
Maintains vehicles documentation, including log sheets, repairs logs and schedules
Monitors vehicles fuel consumption
Oversees the generator and inverter operation, monitoring the servicing schedule.
Read and has a clear understanding of the Mercy Corps Field Administration Manual and all procedures
Liaises with Operations Director on the renewal of office rental agreements;
Establishes and maintain appropriate filing systems for office correspondence
Receive and dispatch mail
Ensures that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies
Ensures that the office has sufficient office supplies
Co-ordinates any other necessary administrative and office management details
Makes all necessary travel and lodging arrangements for Gombe visitors
Oversee the management of office consumable (office materials like: stationary, cleaning & hygiene,): that will include: collecting the requests on monthly bases, maintaining the stock, monitoring the use
Facility management (cleaning, equipment repairs, utilities, water supply, green office considerations, facility keys management etc.)
Administrating communication, ensuring internet, printers are working, the staff has enough phone credit
Collect HR related documentation and liaise with the Abuja office on HR tasks
Monitor the generator and inverter operation, monitoring the service schedule
Monitor generator fuel consumption
Responsible for oversight of vehicle rentals including tracking of leases and payment.
Operations Management - Security:
To act as the office Security Focal Point
If needed, conduct security risk assessments of core operational features and record and report findings
To ensure that compound guards remain an effective and credible deterren
To ensure through comprehensive briefings, that all staff and visitors to are fully appraised of the risks, the prevailing security situation and any security procedures
To manage and maintain all security communications equipment.
A relevant First Degree in Business or Arts is desired
Minimum 3 years’ experience in operations (logistics, procurement), preferably within an NGO; international business or related field. Strong organizational skills; ability to interact effectively with international and national personnel
Excellent oral and written English skills
Knowledge of local languages is required
Strong computer skills on MS Office programs, especially in MS Excel
Conscientious with an excellent sense of judgement
Demonstrated attention to details
Ability to follow procedures, meet deadlines
Willingness and ability to work effectively with a wide variety of people
Excellent interpersonal skills, ability to work comfortably with ethnically diversified team members
Ability to work as part of a team and coordinate with project personnel
Proved organizational skills
A demonstrated an ability to multi-task and process information into action as to not delay program activities. A clear understanding of procurement ethics and donor compliance is essential.
How to Apply
Interested and qualified candidates should submit no more than 4-page CV and Cover Letter in one document, addressing the position requirements to: firstname.lastname@example.org Applications Closing Date 8th February 2019
All applications must include the Position Title and Reference Number in the subject line.
CV and cover letter and should not be more than 4 pages.
Please note that only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.
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