Mercy Corps Finance, Grants and Support Services Manager Jobs in Kenya

Mercy Corps Finance, Grants and Support Services Manager Jobs in Kenya


Description

About Mercy Corps

  • Mercy Corps is a leading global organization powered by the belief that a better world is possible.

    Program / Department Summary

  • The Mercy Corps Finance Department is responsible for all financial functions in the country program including: accounting, payments and banking, payroll processing, budgeting, financial reporting, grant financial management and compliance.

  • The Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.

    General Position Summary

  • The Finance, Grants and Support Services Manager will be responsible for managing financial operations and reporting with direct interaction with the all Program Technical Leads and Advisors, Consortium members and the Mercy Corps Finance Team.

  • S/he will be an integral part of the management team and work closely with the leadership, technical, operations field and country teams.

    Essential Job Responsibilities

    Finance

  • Support the NAWIRI program’s leadership in managing all financial operations of the program, including accounting and reporting, cash and budget management.

  • Manage financial operations and reporting majorly the NAWIRI program and offer support to other country programs.

  • Provide monthly management reports to the Finance Director in Kenya, Chief of Party and relevant program leadership, including expenditures by fund and county, sub grantee reporting and other financial information, in a timely and accurate manner.

  • Participate in the development of annual fiscal year budgets with the Finance Director and Country Director and implement grant budgeting and forecasting systems with Program Technical Leads.

  • Ensure that the program financial operations are in compliance with all Donor and Mercy Corps policies and procedures.

  • Ensure that monthly transactions are reviewed and entered in the General Ledger accurately and on timely basis.

  • Oversee the monthly review and reconciliations of balance sheet accounts (receivables, payables, advances, bank and cash reconciliations etc.) and all the donor related expenditures.

  • Review payment documents and other supporting documents ensuring their compliance with the local laws, donor regulations and MC Kenya internal policies.

  • Be prepared to respond to any budgetary and financial inquiries from the donor, consortium members and Mercy Corps senior management within East Africa and headquarters in Portland (USA) and Edinburgh, Scotland.

  • Review the cash flow projections and request for funds from the country office.

  • Provide financial advisory on overall strategic program decisions.

  • Review and track expenses and proper documentation as per Mercy Corps procedures and donor requirements for record keeping and accountancy.

    Grants Management

  • Provide direct oversight of sub grants for including staff of consortium partners.

  • Oversee and coordinate management of sub-grant agreements and financial management of sub-grants.

  • Responsible for processing of sub-grants and issuance of payments, transfers and transactions between consortium members as well as locally engaged partners.

  • Oversee pre-award and post-award activities include asset control, timely reporting and contract fulfillment to check against payment.

  • Work with the program teams to verify and track budget and expenditures vis-à-vis sub-grant awards and ensure proper reporting, documentation and overall deliverables are reviewed by the program’s Senior Management and signed off on prior to issuance of payment.

  • Ensure consistency across sub-grantees on basic provisions and highlight issues that could be viewed as bias or discrepancies.

  • Provide regular reports on program issues, recommendations that need to be considered for operational adjustment.

  • Work with Mercy Corps team members and sub grantees management teams to conduct ad-hoc audit review of field operations.

  • Coordinate MC expenditure verification and program audits.

  • Other financial and sub grant tasks as required.

    Monitoring, Evaluation and Reporting Support

  • Work with the country Senior Management, Monitoring and Evaluation (M&E) and finance team members to ensure that Program deliverables are aligned with value-for-money objectives and that financial milestones are proportionate to program milestones.

  • Provide financial perspective in management and decision-making to enhance Mercy Corps’ adaptive management.

    Programme Operational Support

  • Ensure that all MC financial systems are efficient and are
    based on smooth-running infrastructure that facilitate timely and efficient program implementation.

  • Provide regular review of field operations to ensure cost-effectiveness and provide guidance on improved operational practices for value-for-money.


  • Work with field office management teams to establish financial reporting and management systems that ensure the safety and security of MC financial resources including cash assets and records.

    Team Management

  • Create a work atmosphere conducive for professional growth and development of personnel at all levels by implementing and ensuring all staff are effectively using the performance planning and management system, establishing performance expectations and regularly providing constructive feedback.

  • Promote accountability by conducting staff annual performance reviews with direct supervisees and ensuring that supervisory staff do the same.

  • Contribute to country team-building efforts, and ensure the integration of all team members into relevant decision-making processes.

  • Organizational Learning

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

  • Accountability to Beneficiaries

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically
    to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

  • Supervisory Responsibility

  • Finance and Grants Officers

    Accountability

  • Reports Directly to Finance and Compliance Director

  • Works Directly with Chief of Party, Deputy Chief of Party, Program Leads, Technical Advisors, Field Directors, Country Finance/Grants Teams, Program Teams, Consortium implementing Partners and HR and Operations departments.

    Knowledge and Experience

  • A Bachelor’s degree in Business Administration, Finance, Economics or relevant field; a Masters degree is preferred.

  • Professional accounting CPA(K) certification.

  • At least seven (7) years of demonstrated professional experience managing grants, subcontracts, procurement and compliance with donor regulations, preferably Donor-funded projects.

  • At least 4 progressive experience years managing grants and subcontracts of a USAID funded program.

  • Experience working in a consortium set up leading the management of financial and sub grants systems and processes.

  • Knowledge of grants management software and information technology skills.

  • Experience leading the design and implementation of effective grants management workflow processes and procedures.

  • Strong accounting skills and experience in management of the general ledger, journal entries, payables and balance sheet.

  • Demonstrated experience applying agreement clauses and negotiating without heavy management oversight including developing amendments and modifications as a result of negotiations.

  • Experience providing capacity-building training to staff and local organizations.

  • Proven abilities in analytical, excel and reporting skills.

    Success Factors

  • A successful Finance, Grants and Support Services Manager will have proven abilities in financial analysis and reporting with sound judgement in budget management.

  • S/he will have the ability to interact effectively and communicate technical, budgetary and program details across diverse program teams and consortium partners in support of programmatic objectives with timely and meaningful information.

  • The Finance, Grants and Support Services Manager will foster an atmosphere which recognizes and respects cultural and individual differences.

    How to Apply

  • For more information and job application details, see; Mercy Corps Finance, Grants and Support Services Manager Jobs in Kenya



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