Mercy Corps Finance Assistant Jobs in Marsabit, Kenya

Mercy Corps Finance Assistant Jobs in Marsabit, Kenya


About Mercy Corps:

  • Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

  • The Department Summary: The Mercy Corps Finance Department is responsible for all financial functions in Nairobi, Lodwar, Marsabit, Wajir, Garissa and Isiolo doing among others the following functions: accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.

  • The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.

  • In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

  • The Position: Working in the Finance Department under the direction of the Grants and Finance Coordinator, the Finance Assistant will assist in the processing and recording of payment transactions in timely and accurate manner to support the program team activities.

    Essential Responsibilities

    Financial Management

  • Supports field connection transaction entry with the assigned batch.

  • Prepare cash payment vouchers and ensure that all cash transactions are fully ad properly documents.

  • Assist gathering transaction documents required for donor reporting.

  • Assist compilation of the monthly intercompany vouchers and assist with preparations of documents for month end package.

  • Assist with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary).

  • Assist with scanning, copying, printing, and uploading of financial documents on relevant folders.

  • Ensure quality control of financial documents for completeness and proper referencing before archiving.

  • Maintain petty cash and perform daily, weekly and monthly cash counts together with Finance and Grants Coordinator

  • Ensure all finance documents are properly labelled, filed and stored in a clear and easily accessible manner following Field Finance Manual

  • Submission of all original vatable invoices to Nairobi for VAT claim on timely basis for VAT claim

  • Responsible for cash and bank vouchers filing, statutory audit reports and other financial documents filing and maintenance of filing system (Hard copy and electronic) according to MC Procedures; manage finance archives and ensure monthly update of the Finance archiving index

  • Any other duty as may be assigned.

    Grants Management

  • Assist with follow
    up for sub award compliance issues and audits and document resolutions.

  • Ensure proper organization of subaward files

  • Assist in sub award site audits and prepare site visits reports

    Organizational Learning

  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

    Accountability to Beneficiaries

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

    Accountability

  • Reports Directly To: Grants and Finance Coordinator

  • Works Directly With: County Coordinators, Program Managers, Country Finance/Grants Teams, Program Teams, Implementing Partners.

    Accountability to Participants and Stakeholders

  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work.

  • We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

    Minimum Qualification & Transferable Skills

  • A diploma or degree in accounting or relevant business field.

  • Minimum CPA II or other relevant accounting qualification.

  • At least one year experience in accounting, bookkeeping or cashiering, including experience with double-entry accounting preferably in an international NGO.

  • Familiarity with computerized, double-entry accounting software.

  • Strong computer skills in MS Office programs, particularly Excel

  • Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail.

  • Excellent oral and written English skills.

    How to Apply

  • For more information and job application details, see; Mercy Corps Finance Assistant Jobs in Marsabit, Kenya


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