Medical Centre Head of Procurement Jobs in Nairobi, Kenya

Medical Centre Head of Procurement Jobs in Nairobi, Kenya


Job Summary:

  • The Procurement Manager is responsible for ensuring that they explore the best ways to minimize procurement expenses without compromising on quality of goods and services.

  • He/She will be required to always have patient safety in mind and the best ways that the company can invest in its growth.

    Duties and Responsibilities

  • Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services

  • Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors

  • Develop key processes, procedures and work templates at Hospital level to ensure continuous improvement and adhere to the ISO 9001 principles.

  • Develop and deliver on Medanta’s strategic procurement initiatives and roll out the procurement plan.

  • Prepare and Monitor departmental budgets in collaboration with the Finance Department

  • Manage end –to –end shipment and clearance of samples

  • Ensure that the procurement of goods and services are done in line with the organization’s policies

  • Foster savings by using the procurement levers such as standardization, optimization, consolidation and outsourcing.

  • Ensure that demand planning is accurately done and implemented which would ensure cost saving

  • Analyze quotations / bids submitted by vendors and make a comparative analysis of the information provided in order to make procurement decisions

  • Approve the ordering of necessary goods and services

  • Ensure continuous supply of medical supplies whilst minimizing inventory costs

  • Reorder Quantity taking into consideration of Lead time to order

  • Co-ordinate tenders and negotiate with vendors as required.

  • Co-ordinate the effective resolution of vendor queries & other finance related issues.

  • Assist in the sourcing of products as required.

  • Manage price agreements, including drafting and implementing contracts as required.

  • Implement the supplier performance management plan; roll out KPIs and report on performance of suppliers.

  • Monitor and ensure that services provided to the hospital by service lenders are sufficient and up to
    the required specifications and standards in the hospital

  • Verify quotations, Invoices, L.P.O’s, ledgers, statements and supporting documents.

  • Assist in system roll out throughout our facilities on the procurement agenda.

  • Maintaining an updated supplier’s database in the system.

  • Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit process.

  • Track and report key functional metrics to reduce expenses and improve effectiveness

  • Prepare monthly reports for Management Review

  • Oversee and ensure the recruitment, maintenance and disciplinary action and processes of the procurement department staff in the hospital

  • Perform any other duties as may be assigned from time to time

    Professional Qualifications:

  • Bachelor of Purchasing & Supplies Management

  • Post-graduate Diploma in Suppy Chain Management – CIPS

  • Member of the Kenya Institute of Supplies Management

  • Minimum 5 years Procurement experience in a Hospital Setting

    Competencies

  • Excellent communication and interpersonal skills

  • Experience in working with a Hospital Management Information System

  • Proven track records of people and change management

  • Excellent time management skills and ability to prioritize a demanding workload

    How to Apply

  • Please send your application including your updated CV and your medical & specialist licenses to

  • human-resource@medantaafricare.com by close of business on 9th July 2020.

  • Applications will be reviewed on a rolling basis.

  • Only shortlisted candidates will be contacted.

  • We are an equal opportunity employer.

  • We do not discriminate against any employee or job applicant because of race, gender, religion, nationality, physical or mental disability, age or sexual orientation.


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