Medic Mobile People Operations Admin Contractor Jobs in Kenya

Medic Mobile People Operations Admin Contractor Jobs in Kenya

About the Role

  • We are looking for an operationally minded, relationship building Admin/People Ops professional to support our People Operations/Admin for our Kenya, Senegal and Uganda hubs.

    Key Responsibilities

    Office & People Ops Administration. 60%

  • Ensure timely admin support to teammates in the Nairobi, Dakar and Kampala hub and occasionally global teammates

  • Provide logistics support and management for teammate’ travel and accommodation

  • Manage inventory & facilities which includes overseeing cleaning, guarding and gardening services and regular and adhoc maintenance and repair.

  • Annual renewal of lease- rent and vendor contracts for services: cleaning, guarding services.

  • Manages existing relationships with vendors and benefits service providers.

  • Manage petty cash, pay monthly bills (vendors, facilities, send airtime etc), and add expenses to expensify

  • Manage employee data and ensure information is accurate, current, kept safe and confidential.

  • Ensure timely benefits renewal/enrollment for health insurance, WIBA and pension.

  • Lead onboarding and offboarding of teammates.
    Recruitment, Employee Engagement, Performance Management 40% **

  • Support hiring from point of job posting to hire (e.g. application pre-screening, interviewing, participating in manager hiring meetings, reference checks, contract signing etc.)

  • Lead and promote employee engagement initiatives which include a monthly virtual activity, sending out quarterly staff engagement surveys and conducting 1-1 feedback discussions to reinforce company values and a positive work culture

  • Send and follow up on timely completion of mid-year performance reviews

  • Research teammate learning needs and propose learning resources

    Skills Knowledge and Expertise

  • Trust and relationship builder: able to maintain
    high level of confidentiality, establish quick rapport with teammates

  • Customer/employee service oriented mentality: happy to help others even if it goes beyond your responsibilities!

  • Organized and takes ownership: stays on top of multiple tasks and ensures deadlines are met

  • Strong verbal and written communication: responds to requests and messages timely, clarifies and keeps all parties abreast of status. Understands the need for overcommunication in a remote environment

  • Planner by nature: able to manage time effectively and work across time zones from California PST to Nepal NST

  • Comfortable with technology: able to use slack, salesforce and google platforms or can learn quickly

  • Humble and open to feedback

  • Takes initiative and self-manages: critical in a remote environment, anticipates needs, takes action, problem and does not require much day to day managing

  • Quick learner

  • Prior experience in traditional office administration, basic finance support, or HR role nice to have but not required. Equally volunteer work that is applicable counts!

    How to Apply

  • For more information and job application details, see; Medic Mobile People Operations Admin Contractor Jobs in Kenya

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